People (HR) Administrator

Introduction

Are you a professional communicator who thrives on building positive relationships? Do you have excellent attention to detail and strong administrative experience? Are you reliable, discreet and proactive, with a genuine interest in HR and people-focused work? If so, we may have the perfect role for you…

We are looking for a People (HR) Administrator to join our thriving and growing company. This is a fantastic opportunity for someone with a passion for supporting others, who enjoys being part of a collaborative and social team, and who is keen to develop their career in HR. Whether you are already in an HR role or are looking to grow your experience in the field, we'd love to hear from you

The Company

allmanhall is a thriving, growing, owner-managed food procurement organisation, based in the beautiful countryside of Wiltshire, just a few miles outside Bath.

We specialise in being the food procurement partners for schools, care homes, stadiums and catering companies. Our mission is to deliver sustainable value for every client, because good food shouldnt cost the EARTH. We challenge and transform food supply so informed decisions become clear.

Our team is made up of talented, professional, and passionate individuals, who could work anywhere but choose, and are proud to be, a positive part of allmanhall. We develop our team and offer opportunities for long term careers. We have also recently achieved the Investors in People Gold award and are already working towards Investors in People Platinum

One team member says: "The company encourages and empowers everyone to make a positive difference. The support provided is above and beyond".

Our values at our core, this is what makes us allmanhall:

• Everyone matters
• Agile and independent-thinking
• Real results
• Thought provoking and informed
• Here for the long term

The Role

The role will provide essential administrative support to the HR Team and help foster a positive and engaging employee experience throughout the employee lifecycle. You'll be a key point of contact for candidates and colleagues, so strong communications skills, and professionalism are vital.

Main duties and responsibilities of this role include:

• Supporting recruitment creating job adverts and uploading to our ATS and job boards/Linkedin, reviewing applications in line with the requirements of the role, conducting pre-screening calls, and scheduling interviews, note taking during interviews, conducting right to work checks, obtaining references, managing candidate feedback and our recruitment process to ensure successful recruitment outcomes
• Scheduling the onboarding/induction process for new employees working with the relevant line manager to schedule induction sessions, sending out induction forms and comms, ensuring IT platforms and equipment are ordered and set up by relevant team members, and issued and signed for via our HR Management system
• Assisting the People & Performance Manager with learning & development administration within the business, including: arranging and promoting in-house training sessions; researching and booking external courses, raising purchase orders and co-ordinating the HR Management system in line with the L&D process; uploading certificates, obtaining course feedback and maintaining knowledge libraries
• Maintaining and administering allmanhalls HR Management System and ensuring data is accurate and kept up to date and supporting with HR reports and maintaining the HR metrics dashboard
• Maintaining and updating all people-related documentation, including organisational charts, HR systems, company documents, and presentations and company asset management across the employee lifecycle
• Support with the creation and review of HR related letters, forms and processes in line with company updates and legislation changes
• Supporting employee engagement and internal engagement initiatives aimed at fostering a positive workplace culture, working closely with events and company administration team members
• Other administrative duties relating to allmanhalls team

The Candidate

Essential requirements:

• A strong communicator with excellent verbal and written skills
• Highly organised with outstanding attention to detail
• Experienced administrator
• Confident using Word, Excel and PowerPoint
• A self-starter with a proactive approach to work and problem-solving
• Discreet and professional, able to handle confidential information with care
• A positive team player
• Interested in pursuing a longer-term career in HR
• A fast learner who can multitask and follow through on tasks to completion
• There are no public transport links to our office, therefore holding a valid, full driving licence and owning (or having access to) a car or other mode of private transport is essential

Desirable requirements:

• Experience working in HR or a related degree/qualification
• Advanced Excel skills
• Experience using Adobe InDesign and Canva
• A genuine interest in HR, Learning & Development and employee engagement

The contract

Hours: 25-30 hours per week. Working pattern to be discussed at interview stage.

Duration: 12-month fixed term contract, with opportunity to go permanent based on organisational requirements. Our normal office hours are: Monday to Friday 08:45 17:15 (with an early finish on Fridays at 16:15)

Salary: £20,000 - £25,000 per annum, depending on experience and contracted hours.

Work location: Head Office SN13 0NY. This is an office-based role.

A competitive benefit package including:

• A company performance related bonus scheme
• Generous annual leave entitlement
• Birthday leave, graduation leave, volunteer day leave
• Flexi-time scheme (around core hours, on completion of probation)
• Discounted gym membership
• Enhanced maternity / paternity pay
• Access to a platform that provides retail / restaurant discounts
• Team socials
• … and much, much more

We are an equal opportunities employer and welcome applications from all candidates that meet the essential requirements of the role. Should you need any assistance in applying, please email or phone the main office on and ask to speak to a member of the HR team.