Facilities Coordinator

6 days ago

Nottinghamshire United Kingdom Cantor Fitzgerald Full time £30,000 - £60,000 per year
Description

Facilities Coordinator in daily operations of offices Serve as a point of contact for employees, visitors, vendors, assisting the Facilities Manager, ensuring that the workplace is welcoming, compliant, and functioning at the highest standard.

ESSENTIAL DUTIES:

Facilities & Vendor Coordination

  • Support the implementation and maintenance of Facilities Management processes, aligned with global standards.
  • Liaise with vendors and contractors for routine maintenance, repairs, and services.
  • Log and track all operational and maintenance activities via CMMS system.
  • Support the Local FM with data collection for dashboards and reporting, such as environmental and statutory.

Operational & Administrative

  • Perform inspections of properties to ensure workplace is in compliance, maintenance is being performed, level of cleaning is at highest standards.
  • Assist in budget development.
  • Review and assist with invoice review and coding to appropriate budget category.
  • Assist Project team with employee moves as applicable.
  • Maintain data base of occupancy, ensuring floor plans and seating are current.
  • Assist in development of monthly financial and operating reporting.

Health, Safety & Compliance

  • Act as support for Health & Safety activities (following training), supporting EHS activities, communications, and policy enforcement.
  • Conduct or participate in periodic safety inspections and risk assessments.
  • Identify safety issues, notify supervisors, and follow up on corrective actions.
  • Maintain documentation related to visitor safety, vendor compliance (e.g., IMSS/SUA documentation), and incident reporting.
  • Coordinate with the Occupational Health and Safety Committee and participate in investigations and preventative actions.

Front-of-House & Office Operations (May be asked to assist as a back-up to Receptionist)

  • Welcome and register visitors, manage access credentials, and ensure visitors are informed of security protocols.
  • Handle incoming calls, direct queries, and maintain records of daily office visits and access logs.
  • Manage the reception area, coordinate mail/courier deliveries, and ensure collection schedules align with internal policies.
  • Serve as the primary point of contact for all office-related needs and coordinate with internal departments (e.g., HR, IT, Security).

Additional Responsibilities

  • Monitor and support Covid-19 related protocols, including temperature checks and incident handling (as applicable) .
  • Own and manage internal communications channels (e.g., Slack) for facilities updates and alerts.
  • Continuously identify opportunities to enhance workplace safety, comfort, and operational efficiency.

SKILLS, EDUCATION AND EXPERIENCE:

  • Outstanding Customer Focus
  • Flexible and energized
  • On-site presence during working hours
  • Good communications skills both oral and written
  • Command of English and French are a plus
  • IT Literate (MS Suite including Teams, Excel, Word)
  • Prior Occupational Health & Safety Training is a plus

WORK SETTING:

  • Competitive Salary
  • Discretionary bonus
  • Modern working environment
  • Supportive and customer focused environment
  • Team building activities
  • Safety culture

  • Facilities Coordinator NCCHS

    1 day ago

    Nottinghamshire, England, United Kingdom Nottingham City Council Full time

    Job DescriptionRole: Facilities CoordinatorContract Type: 1 year fixed-term contract/secondmentWorking Hours: 29.6 hours per week, Monday, Tuesday, Thursday and Friday – 8am – 4pmWorker Type: On-site workerSalary: Grade D - Starting Salary is £26,824 (Level one) rising to £27,694 (Level four)Location: Harvey Road, NG8 3BBWe've got an exciting...

  • Facilities Workplace Co-ordinator

    7 days ago

    Nottinghamshire, United Kingdom Resourcing Group Full time

    Facilities Workplace Co-ordinator Nottingham £11 per hour PAYE Start date: ASAP One of our largest clients in the FM world are currently looking to employ a Facilities Workplace Co-ordinator to join the team on temporary contract to start ASAP based in in the Nottingham area. **Working hours**: Monday to Friday, 8am - 5pm **Duties consist of**: -...

  • Facilities Coordinator

    5 days ago

    United Kingdom Get Jobs Full time

    Job Title: Facilities Coordinator (Remote) Location: Remote (Open to qualified candidates located in the US, UK, Canada, Australia, New Zealand, Ireland ) Compensation: Competitive pay commensurate with experience and role level; specific salary details will be discussed during the hiring process. Role Overview: We are seeking motivated individuals for a...

  • Facilities Coordinator

    5 days ago

    United Kingdom Get Jobs Full time

    Job Title: Facilities Coordinator (Remote) Location: Remote (Open to qualified candidates located in the US, UK, Canada, Australia, New Zealand, Ireland ) Compensation: Competitive pay commensurate with experience and role level; specific salary details will be discussed during the hiring process. Role Overview: We are seeking motivated individuals for a...

  • Estates Coordinator

    1 week ago

    Nottinghamshire, United Kingdom NHS Property Services Full time

    We have a fantastic opportunity for an Estates Co-ordinator to join our team based in Kirkby in Ashfield. The salary on offer is up to £30,000 - £45,000 with a £3,000 car allowance. You will spend around 3 days on the various sites within your patch, and 2 days working from home. **About the role**: Supporting the Senior Estates Manager, the purpose of...

  • Facilities Coordinator

    5 days ago

    United Kingdom Get Jobs Full time

    Job Title: Facilities Coordinator (Remote)Location: Remote (Open to qualified candidates located in the US, UK, Canada, Australia, New Zealand, Ireland)Compensation: Competitive pay commensurate with experience and role level; specific salary details will be discussed during the hiring process.Role Overview:We are seeking motivated individuals for a 100%...

  • Facilities Coordinator

    1 week ago

    United Kingdom Ai Jobs Full time

    Job Title: Facilities Coordinator (Remote)Location: Remote (Open to qualified candidates located in the US, UK, Canada, Australia, New Zealand, Ireland)Compensation: Competitive pay commensurate with experience and role level; specific salary details will be discussed during the hiring process.Role Overview:We are seeking motivated individuals for a 100%...

  • Facilities Assistant

    3 days ago

    Nottinghamshire, United Kingdom JLL Full time

    About JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...

  • Facilities Coordinator

    6 days ago

    - Wellesley Road, Croydon, CR UZ, United Kingdom Residential Full time £40,000 - £80,000 per year

    We're looking for a Senior Facilities Manager to join a unique and rapidly expanding real estate company. This role will sit under the Head of FM and work closely with the residential, commercial, hotel, and leisure teams.All FM functions are managed fully in-house, and this position will play an important part in delivering the group's FM strategy....

  • Office & Facilities Coordinator (Part-time)

    2 weeks ago

    Charlotte House Edinburgh, uk, EH AW United Kingdom Emperor Full time £20,000 - £25,000 per year

    The roleWe're looking for a proactive, organised and people-focused Office & Facilities Coordinator to help keep our Edinburgh studio running smoothly. You'll play a key role in creating a welcoming environment for our clients and team, ensuring our office remains efficient, H&S compliant and beautifully presented. This is a fantastic opportunity to join a...