Proposals Coordinator

Location:
Dartford or Manchester
This role does not offer sponsorship
The Opportunity
We're looking for an experienced Proposals Coordinator to manage our prequalification submissions and compliance information. In this role, you'll lead the completion of prequalification's and expressions of interest, working closely with our in-house proposals team, bid leads, and subject matter experts to gather, check, and submit accurate information.

You'll also maintain our proposals database and manage external accreditations, ensuring everything is up to date and compliant.

We're after someone who can be trusted to meet client deadlines, select the right information, and work collaboratively with functional experts to keep content accurate and current. You'll plan your workload to balance effort, minimise last-minute pressure, and maintain the high standards that represent Laing O'Rourke positively.

With your keen eye for detail and flexibility to support formatting and editing, you'll play a vital part in producing submissions that stand out for all the right reasons.

What will the role look like?

• Lead the collation and submission of our prequalification documents and associated compliance tasks
• Maintain an up-to-date library of prequalification and compliance information on Laing O'Rourke's knowledge management system QorusDocs
• Review client documents to identify their requirements, differentiating between standard and bespoke information requests
• Retrieve relevant standard information and complete expressions of interest, prequalification submissions and onboarding questionnaires
• Engage wider proposals team and functional specialists to help create bespoke information
• Engage with functional leaders within the business to ensure information is accurate, updating information as required
• Maintain Laing O'Rourke accreditations and registration on third party portals – such as Constructionline and client registration portals
• Manage client communications via portals during the prequalification process
• Edit and format prequalification information in accordance with Laing O'Rourke's house style and bid style guide
• Assist administration of Laing O'Rourke's proposals knowledge management system, QorusDocs
• Capture lessons learnt; identify issues blocking success, share learning, make necessary changes
• Make effective use of technology to maximise the team's productivity and responsiveness

What skills & experience are we looking for?

• Proposals professional, ready to take more responsibility in a larger team on bigger pursuits
• A self-starter who can proactively influence and drive outcomes
• Collaborative worker with excellent, accurate written and verbal communication skills
• Excellent skills across the Microsoft stack: Sharepoint, Teams, Word, Excel, PowerPoint
• Humility: you don't need to know every answer, just how to get there using the strength and knowledge of others
• Attention to detail, to ensure we fully answer every question accurately
• An organiser of both themselves and others, able to manage challenging deadlines
• Takes pride in their work and enthuses others
• Curious to learn from feedback, share insights and develop best practice
• Commitment to their continual professional development supported by our APMP corporate membership

Location and team:
Our UK proposals team works from both our Dartford and Manchester offices, operating as one integrated team on nationally significant pursuits. This position reports to the Proposals Writing Manager and can be based from either location. The role will sometimes involve travel between each location to build team relationships and meet business needs for individual bids.

Don't match all the criteria? We are open and always happy to hear from people with transferable skill sets and a commitment to learning.

About Us
We are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East and Australia.

Certainty, reliability, quality – this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.

As part of the Disability Confident scheme, we would like to enable access to candidates with long term health conditions and disabilities through the 'Offer an interview scheme'. This supports applicants that meet the essential criteria by offering an interview for the advertised position. Please let us know prior to interview what adjustments are required as well as discussing how we can support you in the workplace.

We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, please email

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