Office Administration Apprentice

We are looking to recruit an office admin apprentice to work alongside experienced office staff and receptionists and undertake the following duties:

Duties include:

• Under the instruction / guidance of senior staff provide general administrative / financial support to the school Organisation
• Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors
• Assist with pupil welfare duties, looking after sick pupils, liaising with parents / staff etc.
• Assist in arrangements for school trips, events etc. Administration
• Provide general clerical support e.g. photocopying, filing, faxing, complete standard forms, respond to routine correspondence
• Maintain manual and computerised records / management information systems
• Produce lists / information / data as required e.g. pupils data
• Undertake typing, word-processing and other IT based tasks
• Take notes at meetings
• Sort and distribute all mail
• Undertake administrative procedures
• Maintain and collate pupil reports
• Undertake routine administration of school lettings and other uses of school premises Resources
• Operate relevant equipment / ICT Packages (e.g. word, excel, databases, spreadsheets, internet)
• Maintain stock and supplies, cataloguing and distributing as required
• Operate uniform / snack / other 'shops' within the school
• Provide general advice and guidance to staff, pupils and others
• Undertake routine financial administration e.g. processing orders Responsibilities
• Be aware of and comply with policies and procedures relating to child protection, health safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
• Be aware of and support difference and ensure equal opportunities for all
• Contribute to the overall ethos / work / aims of the school
• Appreciate and support the role of other professionals
• Attend and participate in relevant meetings as required
• Participate in training and other learning activities and performance development as required Experience

Essential Criteria:

• General clerical / administrative / financial work Qualifications / Training
• NVQ 2 or equivalent qualification or experience in relevant discipline
• Good numeracy / literacy skills Knowledge / Skills
• Effective use of ICT packages
• Use of relevant equipment / resources
• Good keyboard skills
• Knowledge of relevant policies / codes of practice & awareness of relevant legislation
• Ability to relate well to children and adults
• Work constructively as part of a team, understanding school roles and responsibilities and your own position within these
• Ability to identify own training & development needs & co-operate with means to address these

Desirable Criteria:

• Eagerness to learn
• Excellent communication skills relevant to both children and adults
• Good organisational skills
• Good telephone manner
• Willingness to work as part of a team
• Reliable
• Smart appearance
• Professional attitude
• A level of maturity with working in a school environment will be required
• Ambitious and hard working
• Desire to be a positive role model to young people
• Punctual and good time management
• First Aid Qualified

As part of this apprenticeship, the successful candidate will undertake a structured training programme that includes:

• On-the-job training – gaining practical experience within a school setting.
• Off-the-job training – attending sessions covering safeguarding, behaviour management, child development, and learning strategies.
• Regular assessments and feedback to track progress and improve skills.
• Additional learning support, particularly in literacy, numeracy, and communication.

This is an excellent opportunity to develop a career in education with progression opportunities available upon successful completion.

Entry Requirements & Expectations

• A strong interest in working in an educational setting.
• A willingness to learn and undertake professional training.
• A commitment to completing the apprenticeship and gaining the qualification.
• Good communication, teamwork, and interpersonal skills.
• A professional and responsible approach to working with children.
• Full adherence to school safeguarding and conduct policies.

Apprenticeships To Be Undertaken:Level 2 Business Administration

Job Type: Apprenticeship

Pay: £8.60 per hour

Expected hours: 35 per week

Work Location: In person