Events Coordinator

Posted:

24 November 2025

London

Full time

Marketing and Communications

Permanent

Salary:

Competitive

Benefits:

Competitive

Closing Date:

5 December 2025

Ref:

498

Job Title: Events Coordinator

Location: London

Job Type: Permanent and Full Time

Please note this advert will close on December 5th and we will start interviewing shortly afterwards. We are particularly keen to see applications from candidates who can start immediately.

Agencies: We will only work with recruitment partners on our preferred supplier list and will not engage with speculative CVs submitted.

Are you passionate about making life science life changing and delivering impact for patients? We want to hear from you.

About the role:

This is a new and exciting role to join the events team at LifeArc. The team delivers LifeArc's extensive events programmes which are rapidly expanding – from internal engagement activities to major external conferences. This role will have a particular focus on managing and coordinating all aspects of the first-floor events space at our Lynton House office in London. Suitable candidates will be early in their events career and will see this as a great opportunity to contribute their events experience gained so far, and develop and grow further in a mission focused environment.

About you:

You will be responsible for:

• Coordinating and delivering events hosted on the first floor of LifeArc HQ at Lynton House, ensuring seamless organisation and high-quality execution.
• Acting as the primary point of contact for internal teams and external partners using the space.
• Managing bookings, room layouts, AV, catering, and logistics in collaboration with Facilities and IT.
• Supporting the Head of Events and Events Managers in planning and delivering key organisational events, including One LifeArc Day, conferences, and partner workshops.
• Assisting with budget tracking, supplier coordination, and purchase orders.
• Maintaining accurate event documentation, calendars, and post-event evaluation reports.
• Upholding LifeArc's brand and values across all events, ensuring the space reflects a professional, welcoming and inclusive environment.
• Supporting continuous improvements to event delivery processes and systems.

Education & experience required:

Essential experience:

• Experience in event coordination, venue management or operations, ideally in a corporate, charity, or academic setting.
• Strong organisational and communication skills, with excellent attention to detail.
• Experience working with internal and external stakeholders.
• Proficiency in Microsoft Office; experience with booking or event software is desirable.
• A proactive and adaptable approach, with a strong sense of ownership.
• Proficiency in MS Office software (Excel, PowerPoint, Word) is required.

Desirable:

• Experience delivering hybrid or virtual events.
• Familiarity with health, science, or research organisations.
  Understanding of event health and safety or compliance procedures.

Skills & abilities:

• Excellent organisational and multitasking abilities.
• Strong interpersonal skills and a collaborative mindset.
• Confident communicator with a customer-focused approach.
• Comfortable managing event logistics from planning to execution.
• High attention to detail and commitment to quality.
• Able to work independently while contributing to a team environment.
• Positive, can-do attitude with a passion for creating impactful experiences.

About us:

LifeArc is a not-for-profit life science organisation, leading the way for change in rare diseases in the UK and supporting promising initiatives in global health. We seek out research in areas of unmet need that has great potential, providing support to help it become breakthroughs that change lives.

What we can offer you:

Focused on finding life changing solutions for underserved patients, our people thrive in an inclusive, and supportive environment that prioritises their health and wellbeing. Our multidisciplinary approach guarantees our people growth opportunities, while our culture of innovation and collaboration drives the impact we make delivering on our purpose of 'putting patients at the centre of everything we do'.

We are dedicated to creating a diverse, flexible, equitable and happy work environment so our colleagues can thrive as their truest selves. We act with courage, curiosity, care & commitment to deliver quality & excellence for our patients and each other Join us, and you'll be given the scope to develop your professional skills and experience in a safe, supportive and challenging environment

Salary will be determined by qualifications and experience along with other exceptional benefits. Because we understand everyone has different requirements, our flexible benefits allow you to choose those which are important to you. Our pension scheme offers employer contributions of up to 12%, private health insurance, and annual leave of 31 days PLUS bank holidays.

Don't meet every single requirement? Studies have shown that women and people from minority ethnic backgrounds, for example, are less likely to apply to jobs unless they meet every single qualification. At LifeArc we are dedicated to building a diverse, inclusive, and authentic workplace, so whatever your background or lived experience, if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. Our top priority is finding the best candidate, and you may be just right for this or other roles.

We all have potential. At LifeArc, you'll discover what you can really do with it.

At LifeArc, we commit to advancing equal opportunities and building a diverse workforce by ensuring a fair, inclusive, and accessible recruitment experience for all. We employ individuals based on their suitability for the work to be performed and their potential for development, regardless of age, sex, race, colour, nationality, ethnic or national origin, disability, marital status, pregnancy or maternity, sexual orientation, gender reassignment, religion, or belief. Our commitment to equity, diversity and inclusion includes creating a culture where everyone feels they belong, is valued for who they are and has the opportunity to translate their potential.

We want every candidate to do their very best. If you require special assistance or reasonable adjustments, please be sure to let us know in advance what will be most useful for you and / or to discuss your needs.

We only work with recruitment partners on our preferred supplier list, and will not engage with speculative CVs submitted.

Please note we are actively recruiting, and the closing date may be brought forward if we find the right person for this role.