Property & Facilities Administrator

2 weeks ago

Chelmsford, Essex, United Kingdom d32816e2-4422-4dee-b1a4-d192e4a041b2 Full time £36,000 - £42,000 per year

About the Role

We are looking for a detail-oriented and collaborative professional to join our Property & Facilities team. This role is essential in supporting procurement, budgeting, and financial tracking, ensuring that our services run smoothly and efficiently. You will play a key role in rolling out our new Purchase-to-Pay system as the team's designated super-user, while also managing contracts, service agreements, and leases.

This is a fantastic opportunity for someone who enjoys working with numbers, systems, and people, and who wants to contribute to a safe, inclusive, and well-managed workplace.

Key Responsibilities

  • Partner with the Project Team to lead the launch of the new Purchase-to-Pay system.
  • Raise purchase orders to support team managers.
  • Approve agreed works and manage invoice administration for timely processing.
  • Collaborate with Accounts Payable and service providers to resolve queries and outstanding payments.
  • Maintain accurate records of property-related spend using trackers and master lists.
  • Provide managers with spend and consumption data, including monthly analysis and reporting.
  • Support the Head of Property & Facilities with monthly financial reporting.
  • Maintain team data and generate management information reports to meet internal deadlines.
  • Contribute to Property & Facilities projects and general operations.
  • Act as Deputy Senior Fire Marshal during emergencies when senior staff are unavailable.
  • Conduct regular office safety checks in line with health and safety procedures.
  • Provide first aid support in the workplace as required.
  • Undertake any other reasonable duties as needed.

Qualifications & Experience

  • Educated to A-level or equivalent.
  • Proven experience managing budgets within a property/facilities environment.

Knowledge & Skills

  • Strong organisational and analytical skills with attention to detail.
  • Ability to prioritise tasks, use initiative, and perform under pressure.
  • Collaborative approach, able to work effectively with colleagues and external partners at all levels.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office, particularly Excel.
  • Comfortable processing large volumes of invoices and related administration.

Raymond James is an equal opportunities employer. We treat all of our applicants the same and we have a diversity and inclusion strategy aimed at ensuring we hire the best person for the job regardless of age, gender, ethnicity, sexual orientation, disability or beliefs.

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