Mobilisation Coordinator

2 weeks ago

Milton Keynes, Milton Keynes, United Kingdom Arcus FM Full time £24,000 - £32,000 per year
Why Join Us

Do you thrive in fast-paced environments and excel at juggling multiple tasks across people, processes, and suppliers?
We're looking for a Mobilisation Coordinator to join our Facilities Management team on a 3 months FTC— someone who will play a critical role in ensuring smooth mobilisation of new contracts and seamless handovers into steady-state operations.

At Arcus FM, you'll work closely with clients, suppliers, and internal stakeholders to coordinate resources, track progress, and support the successful launch of new facilities contracts across a dynamic portfolio.

What You'll Be Doing

Key Accountabilities:

  • Coordinate all aspects of contract mobilisation, supporting both operational and financial processes

  • Serve as the main point of contact for site visitors, managing booking-in procedures and ensuring a professional experience

  • Collaborate with procurement and operational teams to ensure supplier agreements reflect contract scope

  • Raise and manage purchase orders, schedule deliveries, and support site supply logistics

  • Support the Implementation Director with reporting, document control, and contract-related communications

  • Track mobilisation-related spend and provide data for accurate billing and forecasting

  • Work with engineers, cleaners, and other IFM personnel to ensure operational readiness

  • Help coordinate planned and reactive maintenance, ensuring compliance with site procedures

  • Lead on minute-taking, agenda prep, training bookings, and follow-up on meeting actions

  • Oversee the onboarding of new suppliers and coordinate all mobilisation-related logistics

  • Support continuous improvement by identifying process enhancements

  • Help manage mobilisation timelines, risk logs, and stakeholder updates

  • Attend client meetings, support specialist workstreams, and ensure a smooth handover to account teams

What We're Looking For

What You Bring

  • Experience in facilities management, project coordination, or contract mobilisation

  • Strong organisational and time-management skills – you stay ahead of deadlines

  • Attention to detail and a process-oriented mindset

  • Solid understanding of commercial environments and service delivery models

  • Proficiency in Microsoft Office and familiarity with purchase order systems

  • Strong communication and interpersonal skills – comfortable liaising across all levels

  • Problem-solver with a proactive, can-do attitude

  • A team player who builds strong relationships with colleagues and clients alike

When you join us, you'll receive:

  • Salary: upto £32,000 (pro rata) per annum, depending on experience 
  • 4% bonus, subject to achievement of targets
  • 25 days annual leave + Bank Holidays.
  • Group personal pension scheme of matched contributions between 5% and 6%
  • Life Assurance 
  • Funded Training Sponsorship Scheme
  • Discounts, vouchers, and financial aid programs

Don't miss out on this great opportunity, apply today by clicking on the 'apply' button

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