Regional Team Support Assistant

Role - Regional Team Support Assistant
Location: Aberdeen
About Us

National Gas is securing Britain's energy. We transport gas throughout Great Britain, repair and maintain gas pipelines, and manage the meters that allow millions of homes and businesses to access the energy they need. We are the national gas network, providing secure energy to power Britain, achieve net zero, and maintain our industrial competitiveness.

About the Role

The Scotland and North Regional Team Administrator will be responsible for providing comprehensive administrative support across the Regional Leadership Team, ensuring that all administrative tasks are completed efficiently and effectively.

What You'll be Doing

• Provide general administrative support as is required, including managing the Director's diary and team schedules and communications.
• Arrange and manage team meetings, including scheduling and preparing meeting materials.
• Collaborate with other departments and stakeholders to ensure seamless coordination of scheduling of projects and initiatives.
• Manage documentation (eg team risk register, business continuity plan, team objectives and outcomes, performance KPIs), maintain SharePoint and Intranet sites and databases.
• Administer Teams site and channels
• Coordinate team events – e.g. Christmas party, away days.
• Managing Team purchasing requirements (Coupa)
• Provide admin support for hiring and onboarding
• Track team compliance management e.g. mandatory training.
• Co-ordinate and support with ad-hoc projects within the team as requested
• Ability to support virtual meetings. Must be fully competent in the use of in-room technology at key sites (as appropriate).

About You

You're a highly organised and proactive individual who thrives in a fast-paced environment. With administrative experience under your belt—ideally in a corporate setting—you're confident managing multiple priorities and keeping things running smoothly behind the scenes.

You're someone who enjoys bringing structure to busy teams, whether that's through managing diaries, coordinating meetings, or keeping documentation up to date. Your attention to detail is second to none, and you take pride in delivering high-quality work that helps others succeed.

Tech-savvy and confident using Microsoft Office tools (especially Outlook, Teams, Word, and SharePoint), you're comfortable navigating digital platforms and supporting virtual meetings. You're also a natural collaborator, able to build positive relationships across teams and departments.

Whether it's organising team events, supporting recruitment and onboarding, or helping with ad-hoc projects, you bring a can-do attitude and a warm, approachable style to everything you do. If you have a qualification in Business Administration or a related field, that's a bonus—but your experience, enthusiasm, and commitment to making a difference are what really set you apart.

Key Requirements and Experience

• Relevant administrative experience, preferably in a corporate environment.
• Excellent organizational and communication skills with the ability to work effectively under pressure.
• Ability to prioritize tasks and manage time effectively.
• Strong attention to detail and ability to work independently.
• Proficient in Microsoft Office, especially Word, outlook, teams and SharePoint.

• Good interpersonal skills, including the ability to work collaboratively with others.

• A qualification in Business Administration, Management, or a related field would be beneficial.

What We Can Offer You

Annual bonus of up to 6% based on personal and company performance

Company car if mileage requirements are met (10 thousand miles annually)

26 days' holiday plus statutory holidays - option available to buy extra holiday days

Generous double-match pension scheme - for every £1 you put in, we'll add £2 (max company contribution 12%)

An optional flexible benefit scheme, including private healthcare, dental insurance, technology plans, travel insurance

Death in service 10x your basic salary

Financial protection if you're unable to work due to long term illness or injury

Excellent family friendly provisions - maternity/paternity/adoption/shared parental leave

Professional development and career progression

Employee assistance programme offering free confidential professional counselling 24 hours per day

Financial support to help you cover the cost of professional membership subscriptions, relevant to your role

Inclusive Recruitment

At National Gas, we are disability confident and we are signatories of the Armed Forces Covenant, committed to building a workforce that represents the communities we serve. We celebrate the different experiences our colleagues bring to our organisation, and strongly encourage applicants of all backgrounds to apply. Please let us know of any reasonable adjustments you need to perform your best.

More Information

The hiring manager for this role is David Marshall

The talent partner for this role is Dougie McAllister

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