Equality Diversity and Inclusion Administrator and Coordinator

SCHOOL / SERVICE

President's Office

DEPARTMENT

President's Office

LOCATION

Drysdale Building

CONTRACT TYPE

Permanent

JOB CATEGORY

SALC / Clerical / Technical / Support

HOURS

Full-time

SALARY MIN

£30,378

SALARY MAX

£30,378

PUBLICATION DATE

11-Nov-2025

CLOSING DATE

30-Nov-2025

City St George's, University of London is the University of business, practice and the professions and brings together the expertise and excellence of City, University of London and St George's, University of London into one institution.

The combined university is one of the largest suppliers of the health workforce in the capital, as well as one of the largest higher education destinations for London students.

Combining a breadth of disciplines across health, business, law, creativity, communications, science and technology, we are creating a 'health powerhouse' for students, researchers, the NHS and partners in uniting a world-leading specialist health university. We are now one of the UK's largest health educators, where staff and students have access to an expanded team of brilliant academic and professional services colleagues, combined resources and facilities and more interdisciplinary opportunities.

The merger creates opportunities to generate significant change in the world of healthcare including changes to treatment, population health monitoring, workforce development and leadership, policy, and advocacy.

City St George's, University of London is the University is one of the largest higher education destinations for London students, combining a breadth of disciplines across health, business, policy, law, creativity, communications, science and technology. Our students are at the heart of everything that we do, and we are committed to supporting them to pursue their career and personal ambitions.

We take pride in diversity that exists in both our students and staff communities and celebrate this diversity. We actively foster an inclusive, respectful and supportive environment so that everyone can fulfil their true potential. It is a hugely exciting time for us here at City St George's. Following the merger we are developing a new EDI strategic plan which will give equity, diversity and inclusion a much greater focus and will be central to supporting the Vision and Strategy. The Office for Institutional Equity & Inclusion plays a critical role in helping us to prioritise staff and student development, engagement, accreditation, monitoring and integrated practice improvement needs. Led by the Assistant Vice-President (EDI) who reports to the President, and the Head of EDI, the Office for Institutional Equity & Inclusion is a single University-wide unit actively and passionately transforming our organisational culture and supporting the progression and success of our staff and students. This EDI Administrator and Coordinator role will support this ambition by providing the EDI team with high quality administrative support. We are looking to appoint someone who will not only ensure we meet our equality, diversity and inclusion ambitions, but also that they support and enable the pursuit of excellence in all that we do.

We are excited that you are considering applying for the role and we look forward to engaging with you.

• Manage the planning, co-ordination and administration of the EDI events, training programmes, workshops and online events. This includes managing bookings, arranging logistical requirements (venues, equipment and catering), updating relevant systems, preparing relevant materials and ensuring timely communication with attendees.
• Build and maintain effective working relationships with internal and external stakeholders, including all training providers, meeting trainers onsite where necessary.
• Ensure effective and timely communication with all stakeholders, including preparation and circulation of promotional material throughout the University and maintaining and developing the EDI webpages.
• Act as the first point of contact for enquiries, providing guidance to stakeholders on EDI queries, training, events, resources and access to relevant information.
• Collaborate with the EDI team to ensure efficient service delivery to stakeholders, smooth coordination of events, and effective management of the shared EDI team inboxes, EDI team calendar and Outlook diaries as required.
• Review, track and monitor feedback following EDI events, assist with evaluating the effectiveness of EDI training courses and development programmes and identify opportunities to improve team processes and services delivery.
• Oversee the management of EDI records and content, including the booking and tracking of EDI activities, events and planners to ensure data accuracy; produce reports, monitor attendance at EDI events and training sessions and maintain all key records (e.g. pre-bookings) to support effective programme delivery.
• Ensure timely and accurate processing of payments and invoices, order team supplies as required, maintain necessary records and manage the budget spreadsheet.
• Assist in the development of the annual EDI programme maintaining and updating project plans to support a wide range of EDI events and initiatives.
• Coordinate with EDI team members and colleagues across the University to gather updates on activities and initiatives and compile these into a comprehensive monthly EDI news update.
• Support the promotion and visibility of the EDI office by attending and assisting with team-led events, including staff inductions.
• Minute taking and administrative support for EDI team meetings, other meetings and Committees/Boards as required.
• Maintain own continuous professional development.

Qualifications and Knowledge

• Educated to A level or equivalent and/or appropriate work experience (E, A)
• Educated to Degree level or equivalent and/or appropriate work experience (D, A)
• Knowledge of Equality, Diversity and Inclusion and EDI legislation (E, A)
• A broad understanding of Higher Education sector working practices (D, A)

Experience

• Experience of collaborative working with staff across all levels (D, A)
• Experience providing admin support for a team and projects, courses or events (E, A)
• Experience of working with different systems and tools (e.g. Surveys, Learning Management Systems, HR Systems) (D, A)
• Experience of maintaining a records database and running reports (E, A)
• Experience on proposing improvements/ enhancements for processes or services.(D, A)

Skills and Abilities

• Excellent communication, written and interpersonal skills (E, A)
• Excellent customer service skills and a customer-focused approach to dealing with enquiries (D, A)
• Demonstrable ability to organise own time and manage multiple activities, juggling competing priorities and working to deadlines (E, A)
• Able to undertake confidential work (E, A)
• Experience of dealing with challenging situations and working under pressure (D, A)
• Strong IT skills (MS Office, Word, Excel, experience working with spreadsheets and databases). (E, A)
• Resourceful and able to take own initiative. (D, A)

Closing date for application: 30 November 2025 at 11:59pm.

Interview Scheduled for 17 December 2025

The selection process will involve an interview and an assessment/exercise/presentation. Further details will be confirmed at the interview stage. If the selection process will include a presentation or test, please provide details and be prepared to accommodate any reasonable requests for candidates with a declared disability or who are making an application under the Guaranteed Interview Scheme.

City St George's offers a sector-leading salary, pension scheme and benefits including a comprehensive package of staff training and development.

City St George's, University of London is committed to promoting equality, diversity and inclusion in all its activities, processes, and culture for our whole community, including staff, students and visitors.

We welcome applications regardless of age, caring responsibilities, disability, gender identity, gender reassignment, marital status, nationality, pregnancy, race and ethnic origin, religion and belief, sex, sexual orientation and socio-economic background.

City St George's operates a guaranteed interview scheme for disabled applicants.

At City St George's, subject to agreement, relevant Professional Services roles may be undertaken in a hybrid way, involving a mixture of working on campus and at home each week.

Where a hybrid working arrangement can be accommodated, it is expected that colleagues will spend the majority (at least 60%) of their usual working time on campus each week. Specific details will be discussed and agreed with the successful candidate. A hybrid working arrangement will not detract from any comprehensive induction, that will include relevant on-site activities.

Regardless of where colleagues are working, City St George's, University of London's premises will be their primary and contractual place of work.

The University of business, practice and the professions.