Studio Coordinator

5 days ago

London Area, United Kingdom KMK Recruitment Full time £20,000 - £25,000 per year

An award winning Architectural Practice is seeking a confident and personable Studio Coordinator to join their super social and close-knit tea.

Based 5 days in office, they are looking for someone who enjoys being the "go to", offering support across the office.

Daily duties to include:

Office Management

  • Assist with cleaning contracts and oversee the daily office cleaning
  • Premises management, environment and maintenance assistance, such as providing and requesting reports for audits
  • Monitoring and ordering all office supplies including stationery
  • Organise and maintain all refuse services, recycling and shredding
  • Monitoring and maintaining general tidiness within the office
  • Assist with any office relocations
  • Oversee the maintenance of kitchen and circulation areas of office
  • Manage, maintain and re-supply office copiers, printers and other electrical equipment.
  • Assist with monthly Office Risk Assessment and flag any hazards as they appear
  • Maintain the safety and tidiness of reception/meeting room and kitchen areas and any circulation areas
  • Working with our external IT company to sort software and computer related issues as well as keeping a log of all IT equipment, i.e., laptops, work mobiles, PC numbers
  • Assist with the management of cleaning and maintenance arrangements
  • Monitoring and maintaining general tidiness within the office
  • Assist with any office relocations

Reception

  • Answer/screen telephone calls and take accurate messages
  • Meet and greet visitors/clients
  • Book and manage meeting rooms, including organising catering
  • Coordinate and book couriers and taxi's
  • Update the weekly chart and absence reporting to Studio Manager
  • Deal with incoming and outgoing post

General Admin Duties:

  • Binding documents for presentations
  • Manage project numbers and contacts database
  • Monitor info mailbox daily and action emails
  • Document Control overspill and team support from time to time
  • Make office purchases following Purchase Order system
  • General admin support such as minute taking, typing and formatting letter and documents in InDesign
  • Assist with CPD Management and log staff training
  • Research and organise company travel arrangements and hotels
  • Keeping company records and filing up to date
  • Managing the distribution of Adobe licences and assisting with software licencing
  • Managing the Architectural subscriptions such as the magazines
  • Resource reporting

Socials and Events

  • Staff social events and trips
  • Communicate with our external marketing team to organise all external award ceremonies and events, this includes booking tickets, inviting/ liaising with guests and organising dietary requirements as appropriate
  • Organising monthly office drinks either in house or at a local venue.

Other

  • Organising and arranging client (Christmas) gifting- usually to around corporate gifts
  • Monitor careers inbox, flag and reply to emails
  • Additional tasks may involve business development research, internal communications, and arranging company travel
  • Social media support, including managing the Instagram and LinkedIn
  • PA duties to the directors, including diary management and booking of venues for lunches etc.
  • Monthly practice presentation (using InDesign)
  • Assisting with the sample library

Offering great benefits and a positive work environment, get in touch for immediate consideration

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