Operations Manager

15 hours ago

Leicester, Leicester, United Kingdom Art Reach Trust Full time

Company Description

As an inclusive arts and cultural charity based in Leicester, we are dedicated to connecting cultures through extraordinary art. We do this by commissioning bold, ambitious art and festivals that bring people together.

Role Description

The Operations and Finance Manager oversees all operational and office management at Art Reach, with a particular focus on reporting, grant monitoring, evaluation, HR, contracting, and board facilitation. This role ensures that all operational and financial administration is delivered effectively across the organisation.

Main duties include but are not limited to:

Operations

  • Manage and maintain an effective and efficient office base, ensuring IT, equipment and consumable requirements are fulfilled, and providing a focused source of support for other team members to access
  • Overview, review and manage implementation of the company policies, systems and procedures
  • All administrative requirements in relation to the Art Reach Board such as minute taking and regular communications

Grant monitoring & reporting

  • Support the Creative Director and other colleagues to prepare funding applications
  • Monitor grant performance and track progress of funded projects
  • Produce reports for grant funding partners as per specific grant requirements

Financial Admin

  • Ensure financial systems for petty cash, purchase orders, credit card use, invoicing, and record keeping are appropriate and effectively implemented
  • Support the annual budgeting and financial strategy in consultation with the Finance Associate and Creative Director

Job requirements include but are not limited to:

Knowledge & Experience

  • Minimum 2 years' experience of working in an arts organisation or charity
  • Experience of preparing budgets and recording/monitoring of finances for management accounts
  • Experience of working with accounting software or keeping accounting records
  • Experience of office management
  • Experience of grant monitoring and reporting to funders such as National Lottery Funders.
  • Experience of working with a board or management committee
  • Experience in supporting the preparation of funding bids, including writing or preparing budgets

Skills & Abilities

  • Ability to analyse and interpret complex data
  • Proven passion for and commitment to diversity in the workplace.
  • Excellent IT skills and knowledge including Microsoft Office
  • Ability to communicate well and effectively to a range of different people and communities
  • Strategic thinker with the ability to plan and work far ahead
  • Ability to work flexibly, including out of hours and weekends

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