HR Administrator

2 weeks ago

West Fife and Coastal Villages FK, United Kingdom Scottish Prison Service Full time £29,957 per year

Vacancy Type

Temporary/Fixed Term

Duration

6 Months

Location

HMP Glenochil

Pay Band

C

Salary

£29, , 569

Closing Date

01/12/2025, 14:00

Hours of work

Normal Office Hours

Full or Part Time

Full-Time

Weekly Hours

35

Job Purpose

This is a temporary opportunity for development in an HR Role. You will provide a comprehensive administration service in support of the Human Resources (HR) department, responsible for HR service provision within HMP Glenochil. You will provide the following key responsibilities to the establishment.

Responsibilities

You will maintain effective and efficient filing and data recording systems, ensuring compliance with Records Management Policy, Data Protection Legislation and SPS guidelines.

You will provide a comprehensive administration service covering a wide range of HR policy and case management activity.

You will respond to and follow up enquiries sensitively, timeously and professionally, ensuring accurate and impartial information and advice falls within the confines of relevant SPS policies and legislation, and if necessary, passed to the relevant third party for on-going action.

You will continuously develop your knowledge and understanding of HR related issues, policies and legislation to contribute to the maintenance and improvement of HR processes, procedures and systems.

You will generate and distribute a range of reports to provide current and historic information relating to a range of HR policies and activity.

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.

Qualification Requirements

Minimum of 5 Nat 5s including English and mathematics/Arithmetic or equivalent qualifications or relevant experience.

Achieved the CIPD Level 3 Certificate (Foundation) in HR Practice, or equivalent, or willing to work towards achieving within 12 months.

Knowledge, Skills and Experience Requirements

Competent and experienced in all aspects of administration and in the use IT equipment including Microsoft Office Packages.

Knowledge and understanding of relevant legislation including Data Protection, Equality & Diversity and Employment Legislation and Acts.

Well-developed communication skills, both written and verbal, at all organisational levels.

Ability to analyse, interpret and report on a range of information.

Behaviour Requirements

Plan & Organise

Relationships & Collaboration

Solve Problems & Make Decisions

Selection method 1

Final Stage Interview

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