Project Coordinator

Project Coordinator (Bid Team)

Portsmouth office

A Bit About Us
At Gamma, we're more than just a leader in Unified Communications as a Service (UCaaS) – we're a dynamic, forward-thinking team revolutionizing the way businesses connect and communicate. We provide voice, data, and mobile solutions to businesses across the UK, Germany, Spain, and the Benelux region, and we're expanding rapidly to bring digital automation and Gamma-powered services to SMEs through a growing network of channel partners.

We move fast with a start-up mindset, but we have the stability of a leading European business. Our team thrives on collaboration, innovation, and the belief that diverse perspectives make us stronger. Join us, and you'll have the opportunity to make an impact, grow your career, and be part of a company that celebrates inclusivity and fresh ideas.

Who are we looking for?

We're looking for a highly organised Project Coordinator to lead the production of bespoke, professionally written bid responses for our Enterprise and Public Sector customers. You'll play a key role in articulating Gamma's value proposition — both financially and from a customer experience perspective.

This role requires strong project management skills to coordinate bid activity across multiple stakeholders, manage timelines, and ensure clear communication throughout the bid lifecycle. You'll lead kick-off and review meetings, storyboard sessions, and final submission reviews, working closely with Sales to embed the win strategy into every response.

Governance compliance and risk tracking are also key responsibilities, alongside maintaining control of deliverables in a fast-paced, matrix-managed environment. Exceptional attention to detail and the ability to juggle conflicting deadlines are essential.

What will you be doing day-to-day?

• Leading the creation of compliant, professionally written proposals that reflect Gamma's value proposition and align with customer values and bid scoring criteria.
• Managing multiple bids at once, ensuring deadlines are met and submissions maintain a high standard of quality and consistency.
• Facilitating strategic storytelling through kick-off meetings, storyboard sessions, and close collaboration with Sales to embed win strategies and competitive positioning.
• Applying customer research and value mapping techniques to tailor responses that resonate with customer priorities.
• Enhancing proposal content using AI-generated material, including prompt engineering and validation techniques.
• Integrating Sales AI insights to align proposal strategy and messaging with customer needs and business objectives.
• Facilitating SWOT analysis to assess internal capabilities and position Gamma effectively against competitors.
• Ensuring governance compliance and proactively identifying and escalating business risks, tracking them through to resolution.
• Coordinating post-bid reviews to capture feedback, analyse outcomes, and contribute to continuous improvement.
• Maintaining high standards of formatting, branding, and document quality across all submissions.
• Supporting the use of our proposal management system and helping train others in its functionality.
• Building strong working relationships across Sales, Pre-sales, Commercials, Projects, and external contributors to ensure seamless bid delivery.

What you'll need:

• Strong project management skills with the ability to plan, coordinate and drive bid activity across multiple stakeholders.
• Excellent attention to detail skills.
• Confident communicator
• Highly organised with the ability to manage multiple tasks simultaneously.
• Comfortable working with AI-generated content and Sales AI inputs
• Analytical mindset with experience in applying SWOT analysis and customer research to strengthen proposal positioning.
• A proactive approach to governance and risk management, with the ability to identify and escalate issues appropriately.
• A collaborative team player who thrives in a matrix-managed environment and contributes to continuous improvement through post-bid reviews.

What do we offer you?

• At Gamma, we believe in work-life balance, which is why we offer 25 days of annual leave, plus an extra day off for your birthday. Giving back is important to us, so we also provide a volunteer day to support a charity that matters to you.
• Family matters, too. With enhanced maternity and paternity pay and childcare vouchers, we're here to support you as a parent and help you thrive in your career.
• We care about your future, so our pension plan helps you save for the years ahead with contributions of 4.59% from Gamma, alongside your own contributions.
• Your well-being is our priority. We offer group income protection and life assurance (four times your salary) to ensure peace of mind for you and your loved ones.
• We want you to share in our success. That's why we offer tax-efficient share save and share incentive plans, giving you the opportunity to benefit from Gamma's growth.
• We're committed to health, both physical and mental, and provide private medical insurance through Vitality, which extends to your immediate family.
• And, because we care about the environment, we offer an Electric Vehicle scheme through Octopus and a Cycle to Work scheme, making it easier to get around sustainably.

A few things to note

• Unfortunately, we can't offer visa sponsorship or relocation support for this role.
• This role is home based but will require 3 days a week onsite in our Portsmouth office.
• If you feel you could be a good fit for Gamma but do not think that you meet all the requirements, we still encourage you to apply as you could be the person that we are looking for

Gamma is an equal-opportunity employer. We care about inclusion and believe in having diverse teams where everyone can be their true authentic selves. We value each person and their range of backgrounds and actively encourage people from underrepresented backgrounds to apply.

We don't discriminate based on any protected characteristics e.g., race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, marital status, disability, or age. We are a family-friendly employer with a culture based on trust, autonomy, and flexibility to help you create a work-life balance and enjoy working here at Gamma.

For recruitment agencies – we have a network of fantastic partners that support us in our hiring from time to time. We're not looking to increase that network currently, so please don't send speculative CVs.