Recruitment Coordinator

1 week ago

Portsmouth, Portsmouth, United Kingdom OEG Full time £28,000 - £40,000 per year

Company Overview

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers' projects are delivered safely, reliably and efficiently. We are currently seeking a
Recruitment Coordinator
to join our
Topside Division.

Location

  • Edinburgh/Portsmouth, United Kingdom.

Core Purpose

  • To support the sourcing, interviewing, and onboarding of offshore personnel while working closely with the Personnel Team, Project Managers, and the Senior Recruitment/Personnel Lead.
  • The role ensures that the company engages suitable subcontractor candidates by coordinating recruitment activities, maintaining accurate personnel records, and supporting proactive sourcing initiatives.

Key Responsibilities and Accountabilities

  • Act as the first point of contact for recruitment enquiries and vacancy updates.
  • Support the Project and Personnel Teams to ensure sufficient personnel are scheduled for current and upcoming projects.
  • Assist in identifying potential vacancies and initiating recruitment activity when required.
  • Maintain and develop a talent pool of suitable offshore candidates.
  • Actively source, identify, and engage prospective contractors through direct outreach, networking, industry platforms, and other proactive methods.
  • Use ATS (Application Tracking System) tools, such as Firefish, to track candidates, manage pipelines, and maintain accurate, up-to-date records.
  • Engage target audiences and potential candidates via relevant social media channels, job boards, and professional networks to promote vacancies and improve candidate flow.
  • Coordinate interviews, screen applicants, and assist with the selection process.
  • Assist with the onboarding of new offshore personnel, ensuring all certifications and documentation are complete and up to date.
  • Maintain and update the recruitment database for offshore personnel.
  • Liaise with operational leads to collect personnel performance feedback as required.
  • Support the preparation and administration of tenders, contracts, and variation orders for offshore personnel.
  • Assist in compiling information for IR35 determinations for relevant offshore personnel.

Skills and Experience

  • Strong communication and interpersonal skills, with the ability to communicate clearly and confidently with individuals at all levels, including via telephone.
  • Ability to organise and prioritise workloads effectively.
  • Experience using ATS or recruitment management systems, such as Firefish, to manage candidate pipelines and recruitment workflows efficiently.
  • Excellent organisational skills, with strong attention to detail and accuracy.
  • Ability to contribute to the improvement of processes, systems, and ways of working.
  • Strong problem-solving skills, with the ability to think practically and provide timely support.
  • Proactive in approach, with the ability to anticipate needs, take initiative, and seek guidance when required.

Qualifications

  • Minimum of three years' experience in an administrative or coordination role.
  • Proficient in IT skills, including Microsoft Word, Excel and PowerPoint.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.

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