Team Secretary
5 days ago
We are looking for enthusiastic and motivated individual to join Elderly Medicine as a Team Secretary based at North Tyneside General Hospital.
Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.
To provide a full secretarial service to the Elderly Medicine Consultants, Nurses and teams.
The successful candidate will provide transcription, administrative and secretarial support service to the team. The post holder must be able to use own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills.
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality – opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way Please read 'applicant guidance notes' before submitting your application.
The successful candidate would be required to provide comprehensive secretarial service to consultant(s) and their team as well as the following:
Responsible to Lead Secretary
Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence
Provide comprehensive secretarial service to consultant(s) and their team
Manage diaries, arrange/minute meetings, communication with GPs & patients
Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)
Support effective utilisation of OP clinic capacity
Support management of all patient journeys including target administration e.g. GP referrals, 18 week RTT, Cancer 2ww, Typed communication to GPs
Responsible for day to day running of junior doctor rota, including planning new rotations, allocating annual/ study leave, managing admin aspect of sickness episodes and sourcing locum cover when required
Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues
Resource management – ordering of supplies & equipment
Allocates work to Band 2 staff
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