Admissions Assistant

6 days ago

Royal Tunbridge Wells TN XJ, United Kingdom St Gregory's Catholic School Tunbridge Wells Full time £25,252 - £29,716 per year

Job Summary

St Gregory's Catholic School is looking for a highly organised and personable Admissions Officer to join our school's administrative team. This is a key role managing all aspects of pupil admissions — from initial enquiries through to welcoming new students and families into our community. The successful candidate will have excellent communication skills, strong attention to detail, and the ability to handle confidential information with professionalism. You will take pride in providing a warm and efficient service to parents, pupils, and partner schools, ensuring a smooth admissions and transition process for all. Experience working within a school or in an administrative role involving data management and customer service would be an advantage. Training will be provided on school systems and procedures.

Purpose of Job:

To manage all aspects of student admissions, including Year 7 intake and in-year transfers, ensuring a smooth and professional process for applicants and families. To support the organisation of open events, experience days and transition activities.

Key duties and responsibilities:

Admissions Administration

  • Manage the admissions process for Year 7 and in-year applicants in line with school and local authority policies.
  • Record, rank and maintain waiting lists accurately, applying the published admissions criteria.
  • Maintain and update student records on SIMS and ensure data accuracy for school census and reporting.
  • Liaise with the KCC Admissions Team and other schools regarding new starters and leavers.

Communication and Liaison

  • Handle enquiries from parents, carers, and external agencies by phone and email.
  • Prepare and issue correspondence, offer letters, and parent information packs.
  • Support transition communications with families to ensure a positive onboarding experience.
  • Arrange meetings between prospective students, parents, and key school staff.

Events and Transition Support

  • Assist with the planning and delivery of Open Mornings, Open Evenings, and Experience Days.
  • Support the organisation of Year 6 transition events, including induction and first-day arrangements.
  • Co-ordinate primary school liaison visits and maintain records of transition meetings.
  • Attend key events, including two Open Evenings and one Saturday Open Day.

Other Duties

  • Undertake other tasks reasonably requested by the line manager to support the smooth running of the school.

You are welcome to contact HR at if you would like to visit the school before submitting an application.

For ease of applying, we are happy to accept applications directly from Kent Teach:

Should you be shortlisted for interview, additional information may be requested at that time.

Closing date for applications: Monday 24 November 2025

Interviews to be held on: TBC

Start date: ASAP

All applicants need to have the Right to Work in the UK to be considered for this role. This vacancy may close on or before the specified closing date depending on the volume of suitable applicants. If you are unsuccessful, we will contact you accordingly

St Gregory's is committed to safeguarding and promoting the welfare of children and this position is subject to satisfactory enhanced disclosure from the Disclosure and Barring Service. We are an equal opportunities employer.

Job Types: Part-time, Permanent

Pay: £25,252.00-£29,716.00 per year

Benefits:

  • Canteen
  • Company pension
  • Free parking
  • On-site gym
  • On-site parking
  • Sick pay

Education:

  • GCSE or equivalent (required)

Experience:

  • school: 1 year (preferred)

Work authorisation:

  • United Kingdom (required)

Work Location: In person

Application deadline: 24/11/2025

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