Facilities Co-Ordinator

Location: Lincoln LN63AD

Salary: £31,000 per annum + Overtime

Working Hours: Monday to Friday 7.30am-4.30pm

Contract Type: Permanent, Full Time

Benefits: 25 days holidays + Bank holidays, Health Cash Plan, Discount Shopping, Gym, Days Out, Learning & Development opportunities, Paid Volunteering Days, plus many more.

About EMCOR UK:

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to "create a better world at work". Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers' evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

Role Overview

We're excited to offer a fantastic opportunity to join our dynamic Facilities Management team as a Facilities Coordinator — a role that's become available due to the well-deserved promotion of one of our team members

This is a brilliant chance to step into a varied and rewarding position where no two days are the same.

You'll play a key role in ensuring the smooth running of our multi-use site, supporting both the operational and administrative sides of facilities management.

What you'll be doing:

• Overseeing day-to-day delivery of soft services and supporting reception when needed
• Managing helpdesk tasks and ensuring service levels are met
• Supporting finance processes including budgeting and quotation tracking
• Maintaining accurate records, auditing KPIs, and producing meeting minutes
• Assisting with stock control of PPE, office supplies, and equipment
• Keeping CAFM and asset databases up to date alongside the M&E Supervisor
• Building strong relationships with suppliers and subcontractors
• Ensuring minimal disruption to clients during FM works and leading communications
• Providing admin support to the FM and Operations Manager
• Occasionally supporting other sites as part of a collaborative team

Who you'll be:

You'll be a confident, capable professional who thrives in a fast-paced environment and enjoys being the go-to person for getting things done. With a full driving licence and a strong command of written and spoken English, you're comfortable communicating at all levels and representing the team with professionalism and warmth. You'll bring:

• A solid understanding of operational procedures like supplier management, procurement, and Health & Safety (don't worry if you're not IOSH or SIA certified yet — we'll support your training)
• Experience leading or supervising others, with a natural ability to motivate and guide a team
• A calm, organised approach to juggling priorities and meeting deadlines
• A background in customer-facing roles, where your people skills really shine
• Strong administrative know-how and a sharp eye for detail
• Excellent IT skills, especially across Office 365 tools like Outlook, Excel, and Teams

• Holiday Buy Scheme - up to 5 days a year
• 25 days holiday + BH
• Industry leading Maternity & Paternity Policies
• Refer a Friend scheme – worth £500 per referral
• GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining
• Extensive Learning & Development opportunities, including opportunities for progression.
• Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
• Bike To Work Scheme
• Paid volunteering and charity days
• Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
• Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.

At EMCOR UK, we embrace and celebrate diversity in all its forms.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.

We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.

Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Join us in building a better world at work.