Office Administrator

2 weeks ago

Arundel BN, United Kingdom Marble M&E Group Full time £25,000 - £35,000 per year

About Marble M&E Group

Marble M&E Group is a multi-discipline mechanical and electrical contractor delivering professional services across electrical, mechanical, fire & security, and renewable energy sectors throughout the UK. We are a compliance-driven business focused on quality, safety, and exceptional client service.

Role Overview

We are looking for a dependable and organised Administrative Assistant to support our operations, compliance, and administrative functions.

You'll be responsible for keeping systems updated, supporting project and financial administration, managing compliance documentation, coordinating renewals, and ensuring smooth communication across the business.

This role requires strong attention to detail, excellent organisational skills, and confidence using Simpro, , and Xero.

Key Responsibilities

Administration & Coordination

  • Provide general administrative support across all departments.
  • Manage the company's social diary, coordinating key meetings, events, and team activities.
  • Maintain digital filing systems for projects, compliance, and O&M documentation.
  • Prepare and format Operation & Maintenance (O&M) manuals for completed projects.
  • Handle incoming calls, emails, and client communications professionally.
  • Support management with report preparation and internal communications.

Financial & Contract Administration

  • Assist with processing purchase orders, supplier invoices, and expenses in Xero and Simpro.
  • Track project costs and support reconciliation of materials and labour.
  • Monitor and manage customer contract renewals, ensuring continuity of service agreements.
  • Support renewal of insurance policies, liaising with brokers and ensuring compliance documentation is up to date.

Compliance & Operational Support

  • Maintain up-to-date compliance documentation (NICEIC, Gas Safe, BAFE, SSAIB, MCS, etc.).
  • Record and monitor training, qualifications, and expiry dates for all engineers.
  • Assist in preparing documentation for audits, renewals, and accreditations.
  • Ensure company policies, procedures, and manuals are reviewed and updated regularly.
  • Maintain fleet database, ensuring MOT, service, and insurance dates are tracked and booked.
  • Monitor mileage logs, fuel card usage, and driver documentation.
  • Coordinate with engineers regarding vehicle issues or maintenance needs.

Engineer Administration

  • Ensure engineers submit accurate and timely timesheets through Simpro.
  • Cross-check timesheets against job records for accuracy.
  • Support engineers with access to project files, documentation, and schedules.

Skills & Experience

Essential:

  • Strong administrative experience in a busy operational or construction-based environment.
  • Excellent organisation, communication, and time management skills.
  • Confident using Simpro, , and Xero (or similar systems).
  • High attention to detail and ability to manage multiple priorities.

Preferred:

  • Knowledge of the M&E, construction, or facilities management industries.
  • Basic accounting understanding (invoices, POs, reconciliations).
  • Experience with compliance, insurance, or contract renewals.
  • Fleet or asset management experience.

Personal Attributes

  • Professional, approachable, and proactive.
  • Strong sense of ownership and accountability.
  • Thrives in a fast-paced, dynamic environment.
  • Enjoys keeping things organised and running efficiently.

Salary & Benefits

  • Competitive salary (dependent on experience).
  • 28 days annual leave (including bank holidays).
  • Company pension scheme.
  • Ongoing training and career progression opportunities.

Job Type: Full-time

Pay: £25,000.00-£35,000.00 per year

Benefits:

  • Company pension

Work Location: In person

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