Studio Production Assistant

Direct message the job poster from New Look We’re the feel-good fashion brand making style accessible and fun for over 55 years, on our website, mobile app and over 300 stores in the UK. By living our values - we play to win, customer obsessed, we are one and it starts with me - we deliver That New Look Feeling for our customers and each other. The Role Reporting into the Studio Producer, the focus of this role is to support the Production team and wider studio team with all production admin and on set shoot assistance. This role is for someone that is flexible with a can‑do attitude. It would suit someone that likes to be busy as there will always be something to do in this role. You are going to need to have excellent admin skills as well as be comfortable on a busy photo studio set. Ideally you will have previous experience as a runner or studio assistant in a photo studio. Please note this role is fully based in the studio 5 days a week due to the nature of the role. Benefits 40% staff discount plus friends & family discounts throughout the year Access to our reward platform for external discount and offers Virtual GP access for you and your children – it allows you to speak to a doctor at a time and date that suits you All employees are covered by our life assurance policy from day one Unlock extra leave with our buy more holiday scheme Enjoy an extra paid day off on your birthday each year Enhanced maternity, paternity and adoption leave, and shared parental leave Spread the cost of your commute with interest‑free season ticket loans Do your bit for the environment and save money with our Cycle2Work scheme We’re proud to partner with the Retail Trust and Fashion & Textile Children's Trust What you’ll be doing Support the Senior Studio Manager and Studio Shoot Producer on all studio production to ensure smooth running of the studios. Assist the Studio Producer with scheduling, including sending call sheets, chasing, plotting and confirming freelance options. Cover the Studio Producer role when required. Ensure H&M references are included as informed by the H&M team or seniors. Maintain studio workflow management system, weekly plotting of teams and models. Update schedules for advance planning or last‑minute sickness. Perform studio team check‑ins to ensure teams have everything needed for the day/week. Pre‑empty studio orders such as consumables and H&M kits. Communicate lateness and plans to Studio Producer and teams. Inform building‑wide updates to keep all teams informed. Welcome models and freelancers, ensuring they have everything needed during the shoot. Report studio team, freelance and model arrival times; notify delays to the Shoot Producer. Act as the point of contact for model agencies and freelancers regarding queries and invoicing. Build relationships with on‑set shoot teams and provide support where needed. Add all freelancers and models into Bluepoint ahead of shoot days. Support the Senior Casting Manager and studio assistant on studio casting, model invoicing and 915 kids shoots prep. Cover sickness for the Stylist Assistant role when needed. Assist with day‑to‑day studio support including steaming product and keeping the styling wardrobe tidy. Provide adhoc morning studio support such as steaming on set, general set‑ups and runner activities (snacks/lunches, last‑minute purchases). Ensure prop storage and general studio areas are well organised and tidy. Complete required studio orders (props, stationery, kit orders). Support studio management on adhoc tasks outside of normal business‑as‑usual. Photography & Equipment Support Send out weekly painting requests. Check with photographers if additional painting is needed. Communicate studio cleaning and moving equipment to prepare sets for external contractors. Support photography managers with equipment maintenance and admin, including kit rentals and repairs. Assist the onset photography team with studio set‑ups and take‑downs. Manage off‑payroll admin, track trials and ensure purchase orders are raised in time for approval. Set up supplies and gather required paperwork, follow up as necessary and communicate updates to the Studio Producer. Maintain contracts and insurance policies organised for purchase order process. Process and send invoices for approval and keep a record of all costs. Maintain the budget tracker with accurate calculations and data entry. Track studio invoices and flag any build‑up to manage workload weekly. Attend weekly/monthly budget meetings to ensure cross‑charges and costing are within budget and flag areas of concern. Manage production accounts and expenses, including credit card spends. Set up new vendors and manage form or legal requirements. Suggest improvements to increase accuracy, efficiency and cost reduction. Who you are Confident communicator – friendly and approachable Happy to take on any task Experience creating presentations – PowerPoint, Keynote, InDesign Has experience in a studio or similar environment Fast learner Experience communicating with external parties Excellent time‑keeping and ability to meet strict deadlines Ability to stay calm under pressure Highly organised and a self‑starter Willingness to demonstrate initiative PC literate with Excel, Word and PowerPoint Previous experience in a similar role – photography studio Interest in social media – Tik Tok and Instagram – and can showcase Studio work professionally Why New Look? We care about you and the planet and believe fashion should be a force for positive change. We celebrate inclusion and diversity in everything we do. We’re proud of our inclusive culture and our talented team members who embrace our shared purpose, behaviours and values. We prioritise development, offering training to support your progression, so you can be your absolute best and achieve your goals. We pride ourselves on being a flexible employer; colleagues work a range of patterns. If you have a specific pattern in mind, we’re keen to discuss this with you in line with the output needed for the role. Please ensure that your CV is in simple format (e.g. Microsoft Word) when applying to ensure a smooth application process. #J-18808-Ljbffr