Facilities Management Coordinator
2 weeks ago
Andy File Associates are acting as a recruitment agency on behalf of our client with regards this permanent position. Facilities Management Coordinator (Invoicing & Subcontractor Administration) Overview The Facilities Management Coordinator is responsible for supporting the smooth operation of facilities services by managing invoice processing, maintaining accurate financial records, and serving as a key communication link between clients, subcontractors, and internal teams. This role ensures timely payment, compliance with contract terms, and high-quality service delivery. Key Responsibilities Invoicing & Financial Administration Prepare, review, and process invoices for facilities services in accordance with company procedures and contract requirements. Track purchase orders, delivery notes, work orders, and service reports to ensure billing accuracy. Monitor and reconcile accounts payable and accounts receivable related to facilities operations. Maintain up-to-date records of all invoicing activities, payment status, and financial documentation. Follow up on outstanding payments with clients and escalating issues where necessary. Verify subcontractor invoices against agreed rates, completed works, and supporting documentation. Subcontractor & Supplier Coordination Liaise with subcontractors to obtain quotes, confirm job completion, and resolve invoice discrepancies. Ensure subcontractors meet compliance requirements, including insurances, certifications, and health & safety documentation. Maintain an approved supplier list and update subcontractor information as required. Client Relationship Management Act as a point of contact for client queries relating to billing, scheduled works, and service updates. Provide timely and accurate reporting on work progress, invoicing status, and cost tracking. Support the preparation of client-facing documents such as monthly reports or financial summaries. Facilities Support Assist with scheduling planned and reactive maintenance activities. Maintain asset logs, service records, and contract documentation. Support the Facilities Manager with general administrative tasks and coordination as needed. Skills & Competencies Essential Strong experience in invoicing, accounts administration, or financial coordination. Knowledge of facilities management processes and subcontractor workflows. Excellent communication and relationship-building skills. High attention to detail with strong numerical accuracy. Proficiency with MS Office (especially Excel) and finance/CAFMs systems. Ability to manage multiple deadlines and prioritise workloads effectively. Desirable Experience working within facilities management, property services, or construction. Understanding of compliance requirements (H&S, contractor documentation). Familiarity with purchase order systems and service-level agreements. Qualifications Minimum: GCSEs/A-Levels or equivalent. Preferred: NVQ or diploma in Business Administration, Facilities Management, or related field. Financial administration certifications advantageous. Personal Attributes Proactive and organised with a problem-solving mindset. Professional, customer-focused attitude. Able to work independently and collaboratively. Integrity in handling financial information and sensitive documentation. Hours 9am – 5pm with some flexibility on hours #J-18808-Ljbffr
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Facilities Management Coordinator
5 days ago
Rotherham, United Kingdom Andy File Associates Ltd Full timeAndy File Associates are acting as a recruitment agency on behalf of our client with regards this permanent position. Facilities Management Coordinator (Invoicing & Subcontractor Administration) Overview The Facilities Management Coordinator is responsible for supporting the smooth operation of facilities services by managing invoice processing, maintaining...
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Facilities Management Coordinator
1 week ago
Rotherham, United Kingdom Andy File Associates Ltd Full timeFacilities Management Coordinator (Invoicing & Finance) Overview The Facilities Management Coordinator is responsible for supporting the smooth operation of facilities services by managing invoice processing, maintaining accurate financial records, and serving as a key communication link between clients, subcontractors, and internal teams. This role ensures...
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Estates & Facilities Coordinator
2 weeks ago
Rotherham, United Kingdom Exemplar Health Care Services Limited Full time**Position**: Estates & Facilities Coordinator **Location**: Ferham House, Rotherham, S61 1AJ **Contract type**: Full time, 40 hours **Rate**: £26,000 per annum **This is an exciting opportunity to join our rapidly growing organisation as a Estates & Facilities Coordinator** **In this role, you’ll be a key member of the Estates team and support with all...
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Facilities Invoicing
2 weeks ago
Rotherham, United Kingdom Andy File Associates Ltd Full timeA recruitment agency is seeking a Facilities Management Coordinator responsible for managing invoicing and subcontractor administration to ensure smooth operations in facilities services. Candidates should have strong experience in invoicing, knowledge of facilities management processes, and excellent communication skills. This is a permanent position based...
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Facilities Invoicing
2 weeks ago
Rotherham, United Kingdom Andy File Associates Ltd Full timeA recruitment agency is seeking a Facilities Management Coordinator to oversee invoicing and subcontractor administration. The role includes managing financial records, liaising with subcontractors, and ensuring compliance with contract terms. Ideal candidates will have strong invoicing, excellent communication skills, and a background in facilities...
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Facilities Finance Coordinator: Invoicing
7 days ago
Rotherham, United Kingdom Andy File Associates Ltd Full timeA reputable staffing agency is seeking a Facilities Management Coordinator in Rotherham. The successful candidate will manage invoicing processes and maintain financial records, ensuring accurate billing and compliance with contracts. This role also involves liaising with subcontractors and clients, requiring excellent communication skills. Candidates should...
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H&s Facilities Coordinator
1 day ago
Rotherham, United Kingdom Next PLC Full timeShift Available: - **Wednesday - Saturday 07.30am - 18.00pm** **About the role**: As a dedicated Safety professional, you will be responsible for the coordination of all aspects relating to Health and Safety across the site. Working within a small, dedicated team, duties will include but are not limited to; - Manage a Team of approximately 24 Hygiene...
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Conveyancing and Facilities Administrator
4 days ago
Rotherham, United Kingdom Elevation Recruitment Group Full time£25,000 - £28 ,000 29 days holiday + bank holidays Progression available Generous Pension Healthcare package and various other benefits FULL DRIVING LICENCE ESSENTIAL Elevation Recruitment is excited to be representing a third sector business in their recruitment of a Conveyancing and Facilities Administrator. It is a great opportunity to join a...
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Upholstery Cleaner
2 weeks ago
Rotherham, Rotherham, United Kingdom TC Facilities Management Full time £1,600 - £2,000 per yearTC Facilities Management are currently recruiting for an Upholstery Cleaner to help support our Charity Client. Shift 1 day per week - Monday or Tuesday 9.30am - 2.30pm. Total 5 hours per week.What will you be doing?You will be cleaning items of furniture ready for resaleExcellent attention to detail is requiredRequired to work independently or in a...
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Office Coordinator
3 days ago
Rotherham, United Kingdom ALTRAD Full timeWe are the leading provider of infrastructure services. At Altrad, we transform our nation’s critical infrastructure to operate safely and sustainably. With over 11,000 talented people, we provide the full spectrum of critical engineering and construction services for industries both onshore and offshore. Join a Leading Organisation. Role Details Office...
