Executive Assistant

2 weeks ago

City Of London, United Kingdom Pubitygroup Full time

Overview Executive Assistant to the CEO Location: LondonContract: Full-time About Pubity Group Pubity Group is the largest Gen Z social publisher, reaching over 150 million people across a diverse portfolio of digital brands. From the latest viral trends on Pubity to engaging meme culture on Memezar, we create and distribute content that entertains, informs, and resonates with global audiences. The Role We’re looking for a world-class Executive Assistant to support our Founder & CEO, Kit Chilvers. This isn’t a typical diary management role, it’s an opportunity to work alongside a dynamic entrepreneur leading one of the fastest growing media companies in the world. The right person will have at least 4+ years of experience supporting a demanding, high-performance leader, with a proven ability to own and deliver projects from start to finish. You’ll help Kit stay focused on vision, strategy, and performance by managing priorities, anticipating needs, and running key initiatives with precision and pace. You’ll be part strategist, part operator, and part problem-solver – someone who thrives on structure, momentum, and execution. Key Responsibilities Executive SupportManage an ever-changing calendar across multiple time zones with complete ownership of prioritisation, prep, and follow-ups. Anticipate needs, conflicts, and upcoming priorities before they arise. Handle confidential information with discretion and judgment. Prepare Kit for meetings – ensuring all information, decks, and context are ready ahead of time. Project Ownership Lead and deliver select projects end-to-end, ensuring clear plans, deadlines, and accountability. Coordinate across departments to move initiatives forward and close loops. Act as Kit’s proxy in select internal processes and communications, ensuring actions are executed quickly and to a high standard. Operational Excellence Streamline workflows, communication, and scheduling to protect Kit’s time and focus. Track key business and personal priorities, following up with stakeholders as needed. Manage travel, logistics, and personal admin efficiently – with a mindset of precision and reliability. About You 4+ years’ experience as an EA or Chief of Staff to a high-performance executive or founder. Proven ability to handle ambiguity and make fast, sound decisions under pressure. Demonstrated experience leading or owning projects to completion, not just assisting. Strong commercial awareness and understanding of business operations. Outstanding communication skills – concise, clear, and confident with senior stakeholders. Technically proficient across modern tools (Google Workspace, Slack, Notion, etc.). Highly organised, reliable, and emotionally intelligent. Operates with complete discretion and trust. What Success Looks Like Kit’s schedule, meetings, and follow-ups run seamlessly without friction. Key projects are delivered on time and exceed expectations. Communication lines between Kit and the wider business are tight and efficient. Problems are anticipated and solved before they reach Kit. You bring calm, clarity, and control to a fast-moving environment At Pubity Group, we are committed to diversity and inclusion. We believe in fostering a workplace where everyone has an equal opportunity to thrive, and we encourage applicants from all backgrounds to apply. #J-18808-Ljbffr

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