HR Medical Staffing Administrator

Join to apply for the HR Medical Staffing Administrator role at Louder Than Words 30 hours per week. We are looking for a high quality, customer focused administrator to join our medical staffing department. Working within a fast paced medical HR department, you will have a keen eye for detail and the ability to juggle the demands of a busy workload. You will work with all grades of doctors, be an excellent communicator and act as the first point of contact for all types of queries, answering some and signposting others to the Medical HR Advisors. You will also be pivotal to the effective running of the medical roster. Note: This role may not be eligible for sponsorship under the Skilled Worker route. Livewell may close the job advertisement earlier than the specified deadline if a high number of applications are submitted. All Livewell staff are expected to be able and willing to work across a 7-day service. Main duties of the job Coordinate the shared inbox, answering queries as appropriate and signposting others. Help to coordinate the effective running of the medical roster. Assist with recruitment of doctors by preparing forms, packs and liaising with new starters for ID documents. Assist with the induction of junior doctors and relevant tasks. About Us Livewell Southwest is an independent, award-winning social enterprise providing integrated health & social care services for people across Plymouth, South Hams & West Devon, as well as some specialist services for people living in parts of Devon & Cornwall. With teams in community hospitals, GP practices, sports centres, health & wellbeing hubs. As an organisation with a strong social conscience, we always value being kind, respectful, inclusive, ambitious, responsible and collaborative. Job Description Responsibility for administration Be co‑responsible for the day to day operational administration of the shared inbox, responding to emails as appropriate and within own scope of knowledge. Recognise when queries need to be forwarded to the HR Medical Staffing Advisors, Medical Education Coordinator and Medical Staffing Team Manager as appropriate. Ensure a robust process for the management of the shared inbox. Assist with the day to day operational administration of the medical rosters, forwarding queries to the Medical Staffing Advisor. Be co‑responsible for booking study leave using the corporate card. Co‑responsible for ensuring sickness of the medical workforce is recorded appropriately and correct paperwork is sent to supervisors and returned in a timely manner. Provide administrative support for the recruitment of the medical workforce – adding vacancies to NHS jobs, coordinating interview panels, and coordinating IT forms. Provide administrative support to add doctors to the TempRE system. May be required to prepare papers and take minutes at various meetings. Responsibility for people who use our services Be the first point of contact via shared inbox and duty phone on a daily basis. Communicate with medical staff, service users and other colleagues, responding within scope of knowledge and acknowledging urgency. Responsibility for implementation of policy and/or service developments Contribute to HR Medical Staffing Team Meetings, Huddles, Away Days and any other forum where the development of the team is discussed. Coordinate and check that there is an informative, descriptive, up‑to‑date intranet platform for medical staff. Liaise with the Team Manager and HR Medical Staffing Advisors for appropriate content. Other Responsibilities Ensure accurate database of IT equipment and logs. Provide ad‑hoc administrative tasks such as filing, printing, typing. Participate in cross‑cover arrangement during annual leave. Person Specification Knowledge & Experience – Essential Substantial secretarial/administrative experience. Proven track record of use of technology to produce reports/database administration. Knowledge of manipulating data to produce reports to pre‑set specifications required. Demonstrable experience of using the internet to source information in a valid way. Desirable Demonstrable experience of training and education administration in a healthcare setting. Previous experience of using Accent Leave Manager / Allocate Systems. Skills & Attributes – Essential Excellent organisational and prioritising skills. Developed IT skills in Microsoft Office systems including Word, Excel, Powerpoint, Publisher and Access. Ability to deal with a wide range of tasks and meet deadlines simultaneously. Ability to prioritise own workload and to escalatissues as necessary. Excellent communication/interpersonal skills. Ability to liaise with professionals from all disciplines and at all levels of the organisation. Ability to maintain confidentiality and use discretion. Ability to remain calm and focused under pressure. Qualifications – Essential Educated to Vocational Level 3 (NVQ3) in a relevant subject or equivalent. Good general education to GCSE level or equivalent. Intermediate word‑processing, MS Office Word and Excel knowledge and experience. Desirable IT systems qualifications. Other Requirements Ability and willingness to travel by own means to various locations throughout the county. Willingness to undertake training as necessary to the role. Salary £24,937 to £26,598 a year pro rata. Contract Permanent, part‑time, flexible working – job share possible. Job Locations 200 Mount Gould Road, Mount Gould, Plymouth, Devon, PL4 7PY. Seniority level Entry level Employment type Part‑time Job function Human Resources Industries Hospitals and Health Care Employer details Livewell Southwest200 Mount Gould RoadMount GouldPlymouthDevonPL4 7PY Certification of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. #J-18808-Ljbffr