Business Administrator

The job holder will provide administrative support within the Offender Management administrative hub maintaining administration systems and servicing the local courts within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities. Responsibilities, Activities and Duties Undertake the transactional activity associated with the Offender Management function. This includes processing the following paperwork ready for checking and onward transmission by the Hub Manager: Discharge Report / Pre-Discharge Report Bail applications Release on Temporary License (ROTL) Home Detention Curfew (HDC) Offender Assessment and Sentence Management (OaSys) Multi-Agency Public Protection Arrangements (MAPPA) Re-categorisation Sentence calculations, including conduct initial checks Appeals Violent Sex Offender Register (VISOR) Multi-Agency Risk Assessment Planning (MARAP) Adjudications Indeterminate Sentence Prisoners Parole applications Legal Correspondence License Applications Resettlement overnight Release Prisoner Fines Foreign Nationals/Deportation/Immigration Risk to Children / Safeguarding Children Harassment / Restraining Orders Category A administration Recall paperwork Public Protection Undertake other administrative tasks including: Organise, produce and maintain accurate records for area of work Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment Complete monitoring returns for area of work Input requisitions onto the finance database and process requisitions for defined area of work Co‑ordinate any awareness sessions for area of work Prepare paperwork for checking by Manager, conducting sentence calculations as required Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required Collate information relating to relevant Service Delivery Indicators (SDIs) Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re‑examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder. An ability to fulfil all spoken aspects of the role with the confidence through the medium of English or (where specified in Wales) Welsh. Behaviours Changing and Improving Communicating and Influencing Working Together Managing a Quality Service Delivering at Pace Hours of Work (Unsocial Hours) 37 hour working week, We’ll assess you against these behaviours during the selection process: Communicating and Influencing, Working Together, Delivering at Pace, Changing and Improving. This vacancy uses Success Profiles and will assess your behaviours and strengths. https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ Feedback will only be provided if you attend an interview or assessment. Security: Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard checks. Nationality requirements UK nationals Nationals of the Republic of Ireland Nationals of Commonwealth countries who have the right to work in the UK Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the EUSS Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (see: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ) Benefits Access to learning and development A working environment that supports a range of flexible working options to enhance your work life balance A working culture which encourages inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Annual Leave Public Holidays Season Ticket Advance Alongside your salary of £28,122, HM Prison & Probation Service contributes £8,146 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ #J-18808-Ljbffr