Medical Records Administrator

Medical Records Administrator | Liverpool | Private Hospital | Full-time | Permanent | 37.5 hours | £23,907 per annumSpire Liverpool Hospital has an exciting opportunity for an Administrator to join our medical records team on a bank, occasional basis.Spire Liverpool Hospital is a leading provider of private hospital treatments for our patients in the North West of England. With a full multidisciplinary medical team, we’re specialists in a wide range of treatments. Our high-quality accommodation and aftercare means we’re committed to looking after you and your health.Working Hours: Monday - Friday between 8 am and 6 pm. Occasional weekends will be requiredContract Type:PermanentAs Medical Records Administrator, you will provide clerical support within the Medical Records Department to ensure an effective and efficient case note filing and extraction service to all users. This will include retrieval, tracking and filing of case notes, identify and filter case notes in accordance with Spire Policies.Duties and Responsibilities (not limited to):To record and track, the movement of case notes into each department using TrackfileTo file case notes and other documentation in order to ensure a prompt and accurate retrievalserviceTo extract case notes in a timely manner ensuring that items are correctly booked out of the libraryto the new destination and either sent or made available for collection to the ward, clinic or officerequesting the notesTo maintain case note folders to agreed standards: filing documentation within designated sectionsof the folders replacing contents into with new folders, in order to support clinicians in locating andrecording informationTo check the case note attendance details, dates and alert sheets against the Patient AdministrationSystem to ascertain if the notes can either be destroyed, fall into the category of off-site storage orneed to be merged with another active set of notesTo assist in the maintenance of evidence files by checking for completeness, following up requestsfor missing items and ensuring that all documentation received is current and stored in a structuredformat in readiness for inspectionTo liaise with off-site storage representatives in order to ensure timely delivery and collection ofcase notesProvide and receive patient information for Consultant clinics and Wards, ensuring that all patientinformation is provided, received and recorded in accordance with GDPR the Data Protection Actand Spire policiesWho are we looking for?Good standard of secondary education with demonstrable literacy and numeracy skillsTrack record of successful delivery in a similar role, in an office and / or customer service environmentKnowledge of GDPR and the Data Protection ActComputer/IT literateExcellent interpersonal and communication skillsConfident telephone manner with the ability to communicate with a wide range of customers at all levelsThe ability to work effectively as part of a teamWe offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:35 days annual leave inclusive of bank holidaysEmployer and employee contributory pension with flexible retirement options‘Spire for you’ reward platform - discount and cashback for over 1000 retailersPrivate medical insuranceLife assuranceSave an average of £50 per month with our free onsite car parkWe commit to our employee’s well-being through work life balance, on-going development, support and rewardOur ValuesWe are extremely proud of our heritage in private healthcare and of our values as an organisation:Driving clinical excellenceDoing the right thingCaring is our passionKeeping it simpleSucceeding and celebrating togetherOur people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.Closing Date:If we have received sufficient applications, this date may be brought forward so please submit your application as soon as possible.Job InfoJob Identification 22950Posting Date 06/24/2025, 01:22 PMApply Before 07/04/2025, 01:22 PMJob Schedule Full timeLocations 57 Greenbank Road, Liverpool, Merseyside, L18 1HQ, GB #J-18808-Ljbffr