Facilities Administration Assistant

2 weeks ago

Kidlington, United Kingdom Experience Oxfordshire Full time

Facilities Administration Assistant The Ashmolean Museum’s Facilities Team ensures that all buildings are managed efficiently, proactively maintained and remain fit for purpose within a sensitive museum environment. You will join a small but very busy team responsible for supporting both Hard FM and Central Services across the Museum’s estate. Roles and responsibilities include: Supporting administrative tasks across Maintenance and Central Services work streams. Entering planned works into internal systems, organising digital files, collating data, and taking minutes where required. Administrating CAD drawings and raising purchase orders using the University’s Oracle system. Acting as the first point of contact for sustainability matters and supporting facilities activities through helpdesk and asset data collation. Coordinating bookings for facilities‑related work and serving as a key contact for waste management and consumables ordering. Supporting health and safety processes, following internal RAMS, and liaising with contractors on‑site when required. This is a full‑time, fixed‑term position, 36.5 hrs per week for 9 months. The successful candidate will be required to undertake a satisfactory Basic Disclosure and Barring Service (DBS) check due to working in a high security area of the Museum. About You You will be an effective communicator, experienced in a busy environment, building good working relationships across teams. You are self‑motivated, comfortable working independently as well as collaboratively, and able to use standard computer programmes with confidence. You have an awareness of health and safety regulations and a willingness to learn Facilities Management processes, showing aptitude for following instructions. Experience of facilities work, helpdesk systems or working with external contractors is desirable. Benefits An excellent contributory pension scheme 38 days of annual leave A comprehensive range of childcare services Family leave schemes Cycle loan scheme Discounted bus travel and Season Ticket travel loans More information is available at https://hr.admin.ox.ac.uk/staff-benefits How to Apply You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Both documents must be submitted to be considered. The application deadline is 12:00 midday (GMT) on Wednesday 10th December 2025. Interviews are expected to take place on Friday 19th December 2025. For any accessibility support or alternative format requests, please contact the recruitment team at recruitment@glam.ox.ac.uk. For enquiries relating to the role, contact Roger Essex at roger.essex@ashmus.ox.ac.uk. Please discuss secondments with your line manager before applying: https://hr.admin.ox.ac.uk/secondments #J-18808-Ljbffr

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