Administrative Assistant

2 weeks ago

Kidlington, United Kingdom Experience Oxfordshire Full time

The Bodleian Libraries is seeking an Administrative Assistant to provide vital support to the busy and high‑profile Directorate office. Situated in the Clarendon Building of the historic Bodleian Libraries, your primary role will be to provide administrative support within the Directorate office and to give brief reception cover for the Clarendon Building each day. You will maintain and update spreadsheets and mailing lists, assist with correspondence and visitor arrangements, greet visitors and ensure their queries are dealt with efficiently and professionally. This is a varied and interesting role with opportunities to get involved in exhibitions, events, VIP visits and filming projects. This is a permanent part‑time post, working 20 hours per week (0.5479 FTE). Working hours will be from 13:00–17:00. Please note that this role does not support remote working. About You You will have excellent communication skills, both written and verbal, and be able to engage confidently and courteously with visitors. You will have experience in a reception or customer‑service environment and understand the importance of confidentiality. You will have good IT skills, especially proficiency in Microsoft Office applications such as Outlook and Excel, and the ability to manage a varied workload and meet deadlines with accuracy and attention to detail. Benefits An excellent contributory pension scheme 38 days of annual leave A comprehensive range of childcare services Family leave schemes Cycle loan scheme Discounted bus travel and Season Ticket travel loans More information about staff benefits is available at https://hr.admin.ox.ac.uk/staff-benefits. Diversity The University of Oxford’s staff and students come from all over the world, and they proudly promote a friendly and inclusive culture. Diversity is positively encouraged through diverse groups and champions, as well as family‑friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. The University of Oxford is committed to ensuring that the recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk. How To Apply You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. The supporting evidence form lists each of the essential and desirable selection criteria, as listed in the job description – please explain how you meet each one. CVs alone will not be considered. The Chair of this recruitment panel is Janet Killilea, Executive Assistant, who can be contacted with enquiries relating to the role at janet.killilea@bodleian.ox.ac.uk. General queries about the recruitment and application process should be directed to the Recruitment team in the Human Resources department at recruitment@glam.ox.ac.uk. Only applications received online before 12:00 midday (GMT) on Friday 19 December 2025 can be considered. Interviews are expected to take place on Tuesday 13 January 2026. #J-18808-Ljbffr

  • Legal Administrator/assistant

    4 days ago

    Kidlington, United Kingdom Better People Ltd Full time

    **Legal Assistant/Administrator** **Paralegal** **Up to £22k** **Kidlington** Our client is a leading law firm who are experiencing growth due to their exceptional client care standards. This means that they are expanding across the Midlands and South of England This law firm delivers the highest level of customer care - offering every enquiry and...

  • Administrative Assistant

    1 week ago

    Kidlington, United Kingdom Experience Oxfordshire Full time

    The Bodleian Libraries is seeking an Administrative Assistant to provide vital support to the busy and high-profile Directorate office. Situated in the Clarendon Building of the historic buildings of the Bodleian Libraries, your primary role will be to provide administrative support within the Directorate office. You will also provide reception cover for the...

  • Facilities Administration Assistant

    2 weeks ago

    Kidlington, United Kingdom Experience Oxfordshire Full time

    Facilities Administration Assistant The Ashmolean Museum’s Facilities Team ensures that all buildings are managed efficiently, proactively maintained and remain fit for purpose within a sensitive museum environment. You will join a small but very busy team responsible for supporting both Hard FM and Central Services across the Museum’s estate. Roles and...

  • Administrative Assistant/ Receptionist

    1 week ago

    Kidlington OX, United Kingdom CRM Oxford Full time £26,000 - £30,000 per year

    Job advert- Administrative Assistant and ReceptionistWe are a long-established firm of accountants located in Oxfordshire offering business advice and support to clients in a wide range of sectors.We have an exciting position for an experienced Administrative Assistant and Receptionist to join our friendly and professional team. This role is essential to the...

  • Administrator

    1 week ago

    Kidlington, United Kingdom Adecco Full time

    We are currently recruiting for a part-time People Services/HR Administrator to work for Thames Valley Police at their Police Headquarters in Kidlington. This is a temporary role working 14 hours a week over 2 days preferably. The overall purpose of the role is to: Provide a professional business support service to internal and external customers, covering...

  • HR Administrator

    1 week ago

    Kidlington, United Kingdom Page Personnel Finance Full time

    This exciting HR administrator role is based in Kidlington, it offers flexible working hours, has parking on site and is a great opportunity to gain more HR experience. **Client Details** My client based in Kidlington are looking for a HR Administrator to join their HR team. This is an exciting opportunity to take the next step in your HR career. The...

  • Commercial Administrator

    6 days ago

    Kidlington, United Kingdom Thomas Gray Ltd Full time

    Required background: Housebuilding We’re excited to offer an opportunity for a Commercial Administrator to join a well-established residential developer based in Kidlington. Our client specialises in delivering high-quality family homes across Oxfordshire and has built a strong reputation for excellence and attention to detail. As a Commercial...

  • Commercial Administrator

    4 days ago

    Kidlington, United Kingdom Thomas Gray Ltd Full time

    We're excited to offer an opportunity for a Commercial Administrator to join a well-established residential developer based in Kidlington. Our client specialises in delivering high-quality family homes across Oxfordshire and has built a strong reputation for excellence and attention to detail. As a Commercial Administrator, you'll play a key role in...

  • Commercial Administrator

    6 days ago

    Kidlington, United Kingdom Thomas Gray Ltd Full time

    Required background: Housebuilding We’re excited to offer an opportunity for a Commercial Administrator to join a well-established residential developer based in Kidlington. Our client specialises in delivering high-quality family homes across Oxfordshire and has built a strong reputation for excellence and attention to detail. As a Commercial...

  • Office Administrator

    2 days ago

    Kidlington, United Kingdom Iris VBS Fire & Security Full time

    Office Administrator to provide an efficient and effective service to our teams of engineers and external clients. must be efficient, organised and punctual, be able to multitask, handle pressure and have good communication skills. **MAIN RESPONSIBILITIES** ▪ Act as the first point of contact for customers, clients and engineers. ▪ Receive calls from...