Project Coordinator | Larkhill
9 hours ago
OverviewJoin to apply for the Project Coordinator | Larkhill role at VIVO Defence Services.Location: Larkhill, Wiltshire, GB, SP4 8NR • Contract Type: Full Time • Working Hours: Monday to Friday (8:00AM to 5:00PM) • Salary: Up to £26,000 dependent on experienceAbout VIVOVIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process. We are committed to building a diverse and inclusive organisation and will make reasonable adjustments at interview through to employment for candidates. We support flexible working and operate a hybrid work structure in many areas. We are a Disability Confident Leader.What You’ll Be DoingAs a Project Coordinator in our Larkhill office, you’ll be at the heart of our Billable Works process. You’ll manage documentation and ensure the accurate and timely submission of Commercial records in line with client policies. You’ll maintain our systems, including MAXIMO and SharePoint, with compliant paperwork from suppliers and delivery teams. You’ll support financial accuracy by checking supplier and client payment records, resolving anomalies, and ensuring compliance.The role also involves preparing and maintaining performance reports using Excel, MAXIMO, and other tools. You’ll communicate with suppliers, delivery teams, and managers to resolve issues and keep projects moving forward. Supporting management with audits, assurance checks, and corrective actions will form part of your responsibilities, along with assisting on IT developments, system testing, and helping to identify smarter, more efficient ways of working.What We’re Looking ForWe are looking for someone with an NVQ Level 2 qualification (or equivalent experience) in Administration, or proven practical experience. You will have strong data management and administrative skills, with a keen eye for accuracy and detail. The ability to prioritise tasks under pressure and meet tight deadlines is essential. Strong communication skills and the confidence to challenge non-compliant paperwork are also important, as is the ability to work collaboratively as part of a team.You should have good IT skills, particularly in Word, Excel, and SharePoint. Experience with MAXIMO or in a commercial or project environment would be an advantage but is not essential.BenefitsUp to 6% contributory pension scheme25 Days annual leave plus bank holidaysVolunteer leaveOne paid professional subscriptionLife Assurance PolicyEmployment DetailsSeniority level: Entry levelEmployment type: ContractJob function: OtherIndustries: IT Services and IT ConsultingApplication and DiversityReferrals increase your chances of interviewing at VIVO Defence Services. We encourage applicants from diverse backgrounds and provide reasonable adjustments during the recruitment process. #J-18808-Ljbffr
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