BW Administrator | Larkhill

10 hours ago

Larkhill, United Kingdom VIVO Defence Services Full time

BW Administrator | Larkhill VIVO Defence Services Job Req ID: 306420 | Posting Start Date: 3 Dec 2025 Location: Larkhill, Wiltshire, GB, SP4 8NR Contract Type: Permanent, Full-Time Hours: Monday to Friday, 8:00am – 5:00pm (40 hours per week) Salary: £24,000 – £27,000 per annum Who We Are VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation. We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. Our core values are open, caring, agile and collaborative. Role Overview We are seeking a highly organised and proactive Billable Works Coordinator to join our team based in Larkhill. In this role, you will manage data, collate repair reports, and compile information to support the delivery of small works projects. You will handle the team’s inbound email inbox, distribute work enquiries from Pinnacle to the appropriate Small Works Manager, and ensure information is captured accurately and efficiently. You will be the first point of contact for military families, communicating professionally over the phone to gather details and provide updates. Working directly with Tier 1 contractors, you will ensure clear communication and timely progress on all projects. You will work closely within a small team of three, as well as with the wider team across the SW and SE. The role is entirely office based, Monday to Friday, 8:00am to 5:00pm, with occasional travel required across the Southeast and Southwest for meetings or training. What We’re Looking For The ideal candidate will be confident, professional, and well‑organised, with the ability to work independently and use their initiative. You will have excellent data management and reporting skills, with a strong command of Microsoft Excel to collate, analyse, and present information clearly. You should possess outstanding communication skills, both written and verbal, with a professional and approachable manner when dealing with clients, contractors, and military families. Attention to detail, reliability, and the ability to prioritise tasks in a busy environment are essential. You should be proficient in all Microsoft Office packages. Experience using Maximo applications would be advantageous, as would previous experience in a facilities, maintenance, or project coordination environment. BPSS clearance is required. Full UK driver’s licence is highly advantageous, as this site is not accessible by public transport. Benefits Up to 6 % contributory pension scheme 25 Days annual leave Volunteer leave One paid professional subscription Life Assurance Policy Employee discount and reward schemes Diversity Statement At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. We will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are a Disability Confident Leader and will give disabled applicants who meet the minimum criteria the opportunity to demonstrate their abilities at an interview. #J-18808-Ljbffr

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