Billable Works Project Coordinator Hybrid

7 days ago

Larkhill, United Kingdom Serco Plc Full time

**Who we are**

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

**What we do**

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

**Contract**: Full Time, Permanent
**Location**: Hybrid, 3 days homebased and 2 days based in Larkhill Office (SP4 8NR)
**Working Hours**: 37.5 Hours per week, Monday to Friday

Are you organised, detail-oriented, and ready to make a difference in delivering vital infrastructure for the UK Defence sector? At VIVO, we’re on the lookout for a proactive and motivated Billable Works Project Coordinator to join our growing commercial team.

**About the role;**

As a Billable Works Project Coordinator working in a team of 3, your role will be to provide critical administrative and data entry support for the accurate and timely submission of commercial documentation. You’ll work closely with suppliers and internal delivery teams to ensure paperwork is compliant, costings are accurate, and all project data is recorded correctly within our systems. You will be supporting the 10 person commercial team and also the wider operations team on the Billable Works contract.

Whether you’re updating MAXIMO records, supporting the statement of need process, or scrutinising supplier quotes for accuracy, you’ll play an integral part in keeping our projects on track and within scope.

You’ll be based primarily at our Heath House office in Larkhill, with the flexibility to work from home up to three days a week, depending on business needs. Occasionally, you may be asked to travel for face-to-face meetings with colleagues at our offices across the South West and South East.

**What you’ll need;**

You’ll need to be confident working with systems like Excel and Word, and ideally have experience or familiarity with MAXIMO or commercial processes, though this isn’t essential. A background in administration is essential, with experience in data management or pricing being highly desirable. You will also ideally have knowledge of schedule of rates, but training will be provided.

If you're looking for a role where your skills are valued, your contributions make a difference, and your career can thrive, this is the opportunity for you.

**What we offer;**
- Up to 6% contributory pension scheme
- 25 Days annual leave
- Volunteer leave
- One paid professional subscription
- Life Assurance Policy
- Employee discount and reward schemes

**VIVO Defence Services**

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.

  • Billable Works Coordinator

    19 hours ago

    Larkhill, United Kingdom Serco Canada Inc Full time

    A leading facilities management provider is seeking a Billable Works Coordinator based in Larkhill. The role involves managing data, collating repair reports, and providing coordination support to the Damp and Mould team. The ideal candidate should possess strong organisational skills, excellent communication abilities, and proficiency in Microsoft Excel....

  • Project Coordinator Larkhill

    5 days ago

    Larkhill, United Kingdom VIVO Full time

    **Who we are** VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation. **What we do** We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether...

  • Project Coordinator | Larkhill

    3 days ago

    Larkhill, United Kingdom Serco Canada Inc Full time

    VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation. What we do We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a...

  • Project Coordinator

    2 weeks ago

    Larkhill SP NR, United Kingdom Serco Full time £26,000 per year

    Who we areVIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.What we doWe put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive...

  • BW Administrator | Larkhill

    1 day ago

    Larkhill, United Kingdom Serco Canada Inc Full time

    Select how often (in days) to receive an alert: VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation. What we do We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the...

  • BW Administrator

    5 days ago

    Larkhill SP NR, United Kingdom Serco Full time £24,000 - £27,000 per year

    Who we areVIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.What we doWe put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive...

  • Quantity Surveyor – Hybrid Defence FM

    22 hours ago

    Larkhill, United Kingdom VIVO Defence Services Full time

    A leading facilities management company in Larkhill is seeking a skilled individual to manage commercial aspects in a fast-paced environment. Responsibilities include scoping and pricing projects, ensuring value for money, and maintaining commercial control across high-profile facilities. The ideal candidate will have commercial experience in construction or...

  • Volunteer Sct Fundraising Coordinator

    7 days ago

    Larkhill, United Kingdom SSAFA Full time

    This role covers Larkhill and surrounding areas. Are you full of ideas about how the serving community can raise vital funds, and how to highlight SSAFA’s impact? Do you enjoy inspiring and motivating people into action? If so, we’d love to hear from you! You don’t need an Armed Forces background, just a desire to support the serving...

  • Apprenticeship Coordinator – Royal Artillery

    1 week ago

    Larkhill, United Kingdom Demob Job Ltd Full time

    Do you come from a military background and particularly have served within the Royal Artillery? Do you have experience in a trainer/instructor/assessor capacity? Our client is a leading training provider delivering training to the military. They now have a requirement for an Apprenticeship Coordinator – Royal Artillery to join their team at Larkhill,...

  • Project Manager

    2 weeks ago

    Larkhill, United Kingdom Elite HR Full time

    Key Purpose of the Role: Deliver projects to quality, cost, time, CDM / HSE requirements and to the approved scope and specification. Key Responsibilities: Quality, Health, Safety and Environment - Ensure compliance with Management System QHSE policies and procedures. Service Delivery - Ensure that all Projects are delivered in line with the CDM Regulations...