Receptionist / Outpatients Officer

Job summaryWe have an exciting opportunity for a Receptionist within Liaison Psychiatry based at Queens Medical Centre, Nottingham. The post holder will provide a high level, efficient, comprehensive, and confidential admin support service to the Liaison Psychiatry Team within Older People Care Unit in Nottinghamshire. The role requires an individual who has a flexible approach to work and the ability to prioritise. This will include maintaining patient related records/databases, making appointments, and meeting and greeting patients.Main dutiesTo work within the Outpatients Department at Queens Medical Centre supporting patients attending their appointments. You will be expected to work as part of an administrative team supporting the full MDT. To undertake office duties including diary management and message management, opening and distributing mail, operation of patient information systems, dealing with telephone calls and enquiries, production of documents, typing and photocopying, collating of documents and electronic filing as well as general administration support services.About us#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net‑zero commitment.DetailsDate posted: 02 December 2025Pay scheme: Agenda for changeBand: Band 2Salary: £24,465 a year per annum (pro rata for part time)Contract: PermanentWorking pattern: Part-timeReference number: 186-1410-25-MHJob locations: Queens Medical Centre, Psychiatric Outpatients, B Floor, South Block, Nottingham, NG7 2UHJob responsibilitiesEfficient reception / customer service expertise. Efficient secretarial and admin support, diary management, message management, opening and distributing of mail, dealing with telephone calls and enquires, production of documents, photocopying, collating of documents and electronic filing.Please note that this post does not meet the pay level required for a Skilled worker visa.Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visaPlease note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.Person SpecificationQualifications Essential:NVQ 2 level in Business & Administration or working towardsMinimum OCR/RSA II typing/word processing or equivalentDesirable:ECDL or equivalentExperience Essential:Scheduling/ Diary ManagementExperience of working in a customer-facing rolePrevious experience of working in an office environmentDesirable:Experience of working within the NHSKnowledge of Patient Information SystemsMinute TakingKnowledge Essential:Computer literacy including word, excel, outlook, databaseAwareness of confidentiality requirements.Desirable:Maintain electronic records/information on computerSkills Essential:Good verbal / written communication skillsExcellent IT skills and knowledge of IT systemsExcellent telephone mannerAbility to work as part of a team.Desirable:SystmOne / RIOContractual Requirements Essential:Ability to travel between venuesRequirement to complete Mandatory TrainingValues and Behaviours Essential:All colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust, Honesty, Respect, Compassion, TeamworkAll colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity, and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation.Disclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer name: Nottinghamshire Healthcare NHS Foundation TrustAddress: Queens Medical Centre, Psychiatric Outpatients, B Floor, South Block, Nottingham, NG7 2UHEmployer's website: https://www.nottinghamshirehealthcare.nhs.uk/ #J-18808-Ljbffr