Imaging Booking Administrator

Job Summary Previous Applicants Need Not Apply Welcome and receive patients attending the X‑ray department, working on rotation across main reception, ultrasound, Cauldwell, and CDC (North Wing) areas within Radiology. Operate Radiology information systems (CRIS/PIMS) accurately and efficiently. Liaise with medical, technical and support staff to ensure the smooth delivery of the imaging service. Please refer to the full Job Description for further details. Main Duties of the Job Welcome patients on arrival at reception, providing clear directions to the appropriate waiting area. Handle patient queries sensitively and discreetly, both in person and by telephone. Use specialist knowledge of imaging modalities to advise patients on preparation, including whether they need to change, and offer assistance as required. Employ flexible communication skills to overcome barriers to understanding, referring to professional staff when necessary. Occasionally manage situations involving distressed, unwell or aggressive patients and their relatives with professionalism and empathy. Check referral information and personal details with patients on arrival, entering new data or updating existing records on the Radiology information system (CRIS/PIMS), ensuring accuracy and avoiding duplication. Assess baseline requirements on imaging requests, confirming correct patient and clinical information and appropriateness of the request. Use initiative, guided by departmental protocols, to evaluate non‑routine requests and provide basic clinical guidance where necessary. Monitor patient waiting times proactively, ensuring appointment sessions are fully utilised to prevent breaches of waiting‑list targets. Identify potential issues early and escalate with possible solutions to the manager to maintain smooth service delivery. About Us Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics‑led Maternity and Paediatrics. You will be joining a friendly, high‑performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high‑quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available. We not only recruit based on qualifications and experience – we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values‑based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences. Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering the first six months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarise yourself with all requirements of the job. Job Details Date Posted: 05 December 2025 Pay Scheme: Agenda for change Band: 3 Salary: £24,937 to £26,598 a year (per annum) Contract: Permanent Working pattern: Full‑time, Part‑time, Flexible working Reference number: 418-COR8244-CW Job locations: South Wing and North Wing Bedford Hospital, Bedford, MK42 9DJ Job Responsibilities Schedule patient appointments on CRIS (Radiology computer system), taking into account medical conditions such as diabetes and upcoming clinic commitments. Arrange associated requirements including patient admission for imaging procedures, booking transport and securing translators. For certain examinations, check menstrual cycle dates and provide straightforward clinical information to patients where appropriate. Maintain continuous use of Imaging Department systems (ICE and IPM) to register patients, track files, manage appointments and update records for those who do not attend. Undertake routine housekeeping tasks, including backups of the CRIS system. Use the CMIS Maternity system to verify patient details as required. Person Specification Qualifications GCSE or equivalent including English & Maths minimum C grade or above Experience Experience of working within an Administrative role Experience of working as part of a team and on own initiative Experience of dealing with highly sensitive and complex information NHS experience Desirable Radiology experience Knowledge Knowledge and use of Microsoft software including Office, Word, Excel and PowerPoint Understanding of data protection, confidentiality and record‑keeping requirements with the NHS Excellent verbal and written communication skills – ability to deal with people at all levels using tact, diplomacy and understanding Excellent organisational skills with the ability to work to tight deadlines and with interruptions; excellent decision‑making skills Able to use own judgement and initiative to provide information and support Able to analyse problems and initiate appropriate solutions effectively Personal characteristics Enthusiastic and self‑aware Creative and flexible Ability to remain calm under pressure Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website. From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Employer Details Employer name: Bedfordshire Hospitals NHS Foundation Trust Address: South Wing and North Wing Bedford Hospital, Bedford, MK42 9DJ Employer’s website: https://www.bedfordshirehospitals.nhs.uk/working-here/ #J-18808-Ljbffr