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Office Manager
2 weeks ago
Talent Acquisition Manager - Westland Horticulture - Hiring Now Westland is recruiting for the newly created position of Office Manager to join our head office team, based in Granville Industrial Estate, Dungannon. The successful candidate will be responsible for the following duties: Manage a professional Reception function at our head office site. Act as the primary point of contact for all reception and office coordination matters, ensuring consistency, professionalism, and efficiency at all times. Handle a high-volume, multi-line switchboard with confidence and accuracy, screening and directing calls with a focus on exceptional customer service. Meeting and greeting all visitors on arrival and supporting hospitality requirements. Oversee and coordinate all incoming/outgoing post, courier booking etc. across multiple departments. Schedule meetings and coordinate the booking of meeting rooms. Coordinate national and international travel arrangements for employees, including flights, hotels, hire cars, and itinerary planning. Maintain and manage the Flight Booking Database, ensuring all travel costs are accurately recorded and allocated to the correct cost centres/projects. Manage monthly stationery and office supplies orders, ensuring stock levels are maintained without excess. Coordinate and track the company’s lease vehicles. Keep detailed records of vehicle use, insurance, tax, MOT and service schedules. Manage associated car costs including hire charges, fines, tolls, damage, servicing and fuel. Arrange maintenance, repairs, windscreen replacements and tyre changes as required. Manage a high volume of purchase orders in line with company procedures. Oversee insurance claims and incident reporting. Support senior managers and departments with high-quality administrative tasks, including document preparation, reporting, and internal communications. Take the lead in identifying and implementing improvements to the reception function. A minimum of 3 years’ experience in a similar role. Strong financial acumen and experience of managing purchase orders. Proven experience in managing a front-of-house function independently, with minimal supervision. Demonstrable ability to improve processes, enhance customer experience, or lead reception/front desk improvements. Minimum of 5 GCSEs (A–C) including Maths and English (or equivalent). Strong verbal and written communication skills, with the confidence to engage with senior stakeholders and external visitors. Strong proficiency in Microsoft Office, particularly Outlook, Excel and Teams. Highly organised, proactive and resourceful, with a proven track record of taking ownership and working with high attention to detail in a fast-paced environment. Able to multitask effectively, handle sensitive/confidential information with discretion, and manage conflicting priorities with calm professionalism. We are an Equal Opportunities Employer Closing date - Friday 5th of December, 2025 Seniority level Not Applicable Employment type Full-time Job function Administrative, General Business, and Management Manufacturing, Retail, and Consumer Services #J-18808-Ljbffr
