COMPANY BOOKKEEPER

We are seeking a highly experienced and detail-oriented Financial Administrator / Senior Bookkeeper to manage a comprehensive range of financial, administrative, and supervisory duties. This is a critical role for someone with a minimum of 5 years of bookkeeping experience who thrives on accuracy, compliance, and meeting strict deadlines. Experience in the insurance industry is highly preferred. Key Responsibilities and Focus Areas 1. Invoicing and Revenue Management Prompt Invoicing: Raise invoices for binder and outsource fees (by the 7th) and for bordereaux income (by the 13th). Handle all ad hoc invoicing for commission statements and bills. Manage the import of complex commission statements into the BIAS system. 2. Statutory Compliance & Reporting (Monthly/Bi-Annual) Tax & Payroll Submissions: Compile and submit crucial statutory reports: EMP201 (by the 7th) VAT (by the last working day of the month) EMP501 (bi-annually) IRP5’s (by end of May) Workmen’s Compensation (by end of May) Prepare figures for Joint Ventures (JVs) (by the 22nd) and monthly accrual (by the 25th). Calculate and submit monthly Leave Liability and Salary Reports for Xero journal processing. Prepare bi-weekly cash flow statements and provide monthly BIAS Reports. 3. Auditing, Reconciliations, and Financial Controls Monthly Audits: Conduct comprehensive monthly audits of Xero and BIAS to ensure correct capture and allocation of commission statements and supplier invoices (by the 20th). Review bordereaux/reports monthly for key insurers (SIL, Hollard, Discovery) against set deadlines. Perform audits comparing Profit & Loss and Balance Sheet figures in Xero to prior periods. Manage complex bank reconciliations, including the claims bank account, and manually compile the Hollard Claims Paid Bordereau. Review bank transactions 2-3 times per week and import the file into Xero. 4. Payments and Allocations Review and accurately capture all FNB and Claim Payments daily/weekly. Allocate premiums in System A and FNB payments in Xero. Process payments, refunds, and load transactions via Fulcrum before premium month-end. Manage the company credit card and bank accounts. 5. Payroll Management (SimplePay) Process all staff salaries and directors’ income by the 24th of the month. Prepare and compile commissions and send statements to staff and directors. Manage staff profiles (new hires/exits) on SimplePay and generate statutory documents. 6. Queries and Problem Resolution Commitment to rapid query resolution: Commission and Payroll queries: within 48 hours. Urgent Insurer queries (SIL, Hollard): within 24 hours. Policy/Premium/Refund queries: 24 to 72 hours. 7. Supervision and Team Leadership Provide effective supervision, training, and support to a subordinate Finance Administrator. Assign tasks, review work for accuracy, set clear expectations, and conduct performance reviews. Be a resource for problem-solving and skill development for the team. Systems and Experience Required Must-Have System Experience: SARS eFiling FNB Business Banking SimplePay Preferred System Experience: MMX TIAL TaskLogix Candidate Requirements Work Experience: Minimum of 5 years bookkeeping experience is essential. Industry Knowledge: Knowledge of the insurance industry is preferable but not essential. Compliance: Strong understanding of financial regulations and internal controls. Soft Skills: High attention to detail, excellent organizational skills, and a proven ability to meet strict monthly deadlines. Work Arrangement Work Location: Kloof, KZN. A work-from-home policy exists but is unavailable during the probation period and is strictly limited to a maximum of 2 days per week, subject to performance. #J-18808-Ljbffr