Facilities Administrator

Job TitleFacilities Administrator – RSSLJoin to apply for the Facilities Administrator role at RSSL Overview At Reading Scientific Services Ltd (RSSL), we lead the way in scientific analysis, research, consultancy, and training. We provide services to the food, pharmaceutical, and consumer goods industries, as well as our parent company, Mondelez International. RSSL is dedicated to delivering world-class scientific solutions and outstanding customer service. Recognised for our excellence, we were awarded CRO of the Year at the 2023 OBN Awards, adding to our previous accolades Employer of the Year, Enlightened Employer and Women in Business. If you are passionate about driving innovation and making a real impact, RSSL is the place for you Purpose The primary objective is to ensure GMP to pharma/food regulations and security compliance for all sites. To maintain facilities operational performance by delivering proactive and reactive tasks covering 4 sites in Reading and Wokingham. Requires a hands-on approach and a team player with knowledge of Facilities management and contractor management. Primary Accountabilities / Responsibilities Support the Facilities Manager (FM) and PPM lead in maintaining and providing soft and hard facilities services to support the primary business functions at all RSSL sites. Ensure GMP to pharma regulations and security compliance for all sites. Prioritise and perform facilities requests, assist stakeholders within the business. Ensure actions and tasks are in line with SOPs and facility software. Maintain Quality systems in line with SOPs through proactive and reactive activities. Take prompt action in emergency situations and arrange for contractors to assist; be available for out of hours work for planned maintenance and emergencies. Assist the FM in planning and carrying out modifications to labs, refurbishments and upgrades. Identify equipment that needs replacement or servicing; pre-emptively maintain equipment to prevent breakdowns and stoppages. Provide front line support to the business, help with breakdowns and emergencies; perform remedial actions to ensure labs work effectively and safely. Issue permits to work (PTW) and check RAMS; ensure contractors work safely to Mondelez standards and monitor contractor work quality. Seek quotes from approved suppliers to ensure value for money and ensure new equipment will work efficiently. Assist on sustainability, monitor energy usage and consumption and suggest ways to save energy. Knowledge of operating a Trend Building Management System (BMS) is advantageous. Ability to troubleshoot or diagnose faults is useful. HVAC diagnostics and repair knowledge would be an advantage. Perform handyman duties such as basic plumbing, erecting shelving, furniture assembly and decorating. Drive the Company Van when required for deliveries of goods or samples to and from RSSL sites; collect supplies from suppliers. Ensure contractor management complies with regulator and MDLZ policies with PTW supported by RAMS; physically check contractors on site for compliance with health and safety requirements. Act as stores, cover goods receipt / booking in and out materials and deliveries where necessary. Knowledge, Skills, Experience and Language Requirements Mechanical and Electrical Maintenance C&G in building plant equipment GCSEs including English and Maths Full clean driving licence Computer literate to intermediate level (MS Office, Word, Excel) Excellent organisational skills, including time management and priority setting Ability to work as part of a team Strong communication skills; high standard of written and spoken presentation Experience in a similar facilities or hands-on role Experience in PPM preferred Fluent in English More About This Role In return for your commitment, drive and enthusiasm, we offer an attractive benefits package within a highly successful international business that offers financial rewards and resources, including: Opportunities to learn and develop Performance Related Bonus scheme Contributory pension (between 8% to 11% employer contribution) Life assurance 27 days holiday allowance (possibility to buy 5 extra days) + bank holidays Employee Assistance Programme (EAP) A flexible benefits programme (Gym discounts, private health insurance, restaurant discounts, etc.) Business Unit Summary Reading Scientific Services Ltd (RSSL) is a cutting-edge contract research organisation (CRO), providing research, analysis and consultancy to the food, consumer goods and life science sectors. Our team is committed to transforming lives through science, innovation and collaboration. RSSL is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Job Type Regular Administration Support Administration Services Employment type Full-time Seniority level Not Applicable Job function Management and Manufacturing Industries Pharmaceutical Manufacturing Location and time-zone context and other role-specific postings are listed above in related postings. #J-18808-Ljbffr