Roadshow Administrative Assistant 6 Month FTC

Building a Brand Starts with a Story FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer. Learn more at Please note this role is a 6-month fixed-term contract with the potential for it to become permanent. What You Would Get To Do The Roadshow Administrative Assistant supports roadshow events by coordinating venue sourcing site visits and space bookings. This role also supports managing financial bill backs client registration and database updates. The Roadshow Administrative Assistant supports the Roadshow team by assisting with scheduling meetings maintaining directories and assisting with onboarding. Coordinate venue sourcing site visits and space bookings using discretion to support high-profile roadshow events Oversee financial bill backs database updates and client registration to ensure smooth roadshow operations Support team with venue sourcing Provide full administrative support to a large team of Roadshow Event Coordinators Support team with database management (Plan-It) when required for Roadshows Arrange all bill backs for client accommodation Attend group events where required and manage delegate registration Maintain and update the roadshow team directories for hotel sales reception concierge and account services contacts Schedule hotel site visits and hotel meetings held on-campus Keep a log of all site visits and attendance at events Book on-campus conference space and set up dial-ins when required Manage weekly calendar and distribution Support with on-boarding new team members Support team with ad hoc requests / projects Act as an ambassador for the FIRST brand leading by example and displaying the companys core values (Ambition Creativity Excellence Integrity Teamwork) What We Are Looking For Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role please apply - we would love to see how you could fit at FIRST. Please get in touch with if you need an accommodation at any stage of the recruitment process. 1-2 years of professional experience in Roadshows events administrative work marketing and / or communications Highly organised ability to handle multiple tasks to meet strict deadlines Excellent time management and multi-tasking skills Advanced working knowledge of the Microsoft Office Strong communication skills (written and verbal) Highly organised with the ability to work in a high-pressure environment Handle multiple tasks to meet strict deadlines with the ability to balance high-priority pop-up requests Excellent time management and multi-tasking skills Ability to effectively interact with all levels of senior-ranking officers Adaptability to situations and ever-changing demands Accessible and responsive at off-hour times (tasks and requests by client often happen outside of regular business hours - must be available to respond accordingly) A calm and flexible approach to handling pressure and stress Resourceful ambitious and proactive Creative problem solver and team player At FIRST we believe that the passion creativity and commitment of our teams drives our success. Thats why we offer a range of benefits and perks to support your personal and professional growth : Private Medical Insurance with BUPA from day one 28 Days Annual Leave PLUS Bank Holidays Personal Volunteer Day 20 Days of Sick Pay each Year Enhanced Parental Leave (Maternity & Paternity) Wellness Stipend Complimentary access to Headspace Rocket Lawyer & Maven Life Insurance Employee Assistance Program (EAP) Cycle to Work Scheme Season Ticket Loan Mobile Phone Allowance Pension Scheme Enhancements Discretionary Bonus Structure Global Opportunities : With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations. #LI-TS1 #LI-Onsite FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and / or expression marital civil union or domestic partnership status past or present military service family medical history or genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. We stand firm : FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role please get in touch to discuss adjustments or other suitable roles. Employment Type: Full Time Experience: years Vacancy: 1 #J-18808-Ljbffr