Marketing and Training Co-ordinator

Join to apply for the Marketing and Training Co-ordinator role at Scottish Apprenticeships Job Overview Are you looking for your first step into a varied, fast-paced career where no 2 days are the same? We are a family run training organisation and we are looking for someone who has recently left education to join our friendly team. You will be a motivated and hands‑on team member who will learn everything from general admin, sales and marketing, through to training support and HR admin tasks. You will be supporting different departments within the organisation and training will be provided, you will receive a mentor and will have the opportunity to work towards a Modern Apprenticeship in Business and Administration in Year 1. This is an evolving document as the job role will be adjusted to meet the company’s needs. Responsibilities Website Maintenance 🔹Using 1&1 IONOS 🔹Updating the website with new course dates/information 🔹Creating new webpages if required 🔹Distributing web enquiries to the relevant department Social Media 🔹Create eye‑catching social media images through Canva 🔹Posting promotional information on Facebook, Instagram, Twitter and LinkedIn 🔹Creating monthly Facebook Ads through Meta Business Suite and monitoring spend to meet budget 🔹Producing a strategic annual social media plan 🔹Using social media analytic tools to create monthly reports Google 🔹Updating Google Business Profile if required 🔹Using Google Analytics to create monthly website reports Promotional Materials 🔹Creating and updating promotional flyers, e‑brochures and magazine advertisements on Canva 🔹Using Flipsnack to convert PDF e‑brochures, created on Canva, into digital flipbooks 🔹Saving most up‑to‑date versions of promotional materials to SharePoint 🔹Organising the printing of promotional materials Mailings 🔹Creating eye‑catching and informative mailers via MailChimp 🔹Sending mailers to the company’s four sector‑specific mailing lists 🔹Using campaign statistics to create monthly mailer reports 🔹Producing a strategic annual mailer plan General Marketing Duties 🔹Creating monthly reports on the above topics, providing own feedback and opinions and strategies for the future 🔹Monthly meetings with General Manager & Business Development Team 🔹Planning and executing an extensive Scottish Apprenticeship Week promotional schedule, including: mailers, social media content, collating client testimonials, and organising events 🔹Collecting and collating feedback to be used as testimonials as well as evidence for Skills Development Scotland Awarding Body Administration 🔹Routine client/customer correspondence 🔹Create courses and set them up on the Awarding Body Portal 🔹Maintain an up‑to‑date spreadsheet detailing the bookings for each course 🔹Send course dates, times and joining instructions to clients 🔹Create and send course meeting requests with the relevant information 🔹Obtaining client invoicing information 🔹Provide clients with the essential materials for their courses 🔹Provide clients with access to the relevant training platform, e.g. Zoom 🔹Obtain the required information about the delegates to adhere to the Awarding Body’s registration process, e.g. PAM031, photo and proof of ID 🔹Register the delegates with their information on the Awarding Body Portal 🔹Create and maintain accurate attendance records for all courses 🔹Create Microsoft Forms files for all course on‑programme questions 🔹Send out on‑programme questions to delegates 🔹Monitor responses from on‑programme questions 🔹Send completed on‑programme questions to be marked 🔹Generate certificates for delegates and securely storing marking sheets 🔹Send certificates to delegates and their company contact 🔹Create a Microsoft Forms file for delegates to complete an evaluation 🔹Send out evaluation forms to delegates 🔹Monitor responses from evaluation form 🔹Evaluating and summarising the evaluation results to create a document detailing the received information Invoicing & Purchase Order Numbers 🔹Transfer information from invoice requests onto an invoice document 🔹Maintain a consecutive and organised invoice numbering system 🔹Maintain an up‑to‑date spreadsheet detailing all invoice information each month 🔹Send clients their invoice/credit invoice 🔹Raise credit invoices when required with accurate information 🔹Communicate with colleagues to ensure all information is correct 🔹Store invoices on SharePoint 🔹Raise Purchase Order Numbers for transactions 🔹Communicate with Finance Manager to request payments to be made 🔹Maintain a consecutive and organised Purchase Order numbering system 🔹Maintain an up‑to‑date spreadsheet detailing all Purchase Order information each month 🔹Correspond with ILM trainer colleagues to provide Purchase Order Numbers each month for their registrations 🔹Store Purchase Order Numbers on SharePoint General Administration 🔹Routine filing of company paperwork 🔹Routine client/customer correspondence 🔹Archiving files and paperwork in line with retention timescales 🔹Update PowerPoint presentations 🔹Transfer handwritten information to a digital file 🔹Create questionnaires, considering the topic of the survey and the audience 🔹Send questionnaires to a relevant audience 🔹Monitor questionnaire results 🔹Collate results to produce informative summary reports in different formats, e.g written, graphs, tables, images, etc. 🔹Transfer information from old documents onto new updated documents You will gain skills and experience in office administration, HR administration, sales and marketing functions and training co‑ordinator responsibilities. You will work towards a Business and Administration SVQ with support from a mentor and an experienced SVQ Assessor. You will learn about the importance of communication with different departments to support various areas of the business. Qualifications 🔹A team‑player with excellent communication and organisational skills 🔹Good written English 🔹Excellent time‑management skills 🔹Good attention to detail and the ability to use your initiative and work unsupervised at times 🔹Good all‑round IT skills 🔹An awareness of marketing functions would be an advantage Apply for this apprenticeship. Think this is the right apprenticeship for you? Click the “Apply now” button to start your new career with this apprenticeship. Apply now #J-18808-Ljbffr