Facilities Manager

Are you an organised, proactive and hands‑on Facilities professional looking for your next challenge?Digital Health and Care Wales (DHCW) are seeking an enthusiastic Facilities Manager to play a vital role in keeping our workspaces running smoothly, safely and efficiently.As part of our Estates and Compliance team, you'll be at the heart of operations, managing day‑to‑day facilities, ensuring our sites meet the required compliance standards, and supporting a positive working environment across our office locations.This is a fantastic opportunity for someone who thrives in a varied role, enjoys problem‑solving, and takes pride in maintaining high standards. In return, you'll gain valuable experience, contribute to meaningful digital health projects, and be supported to grow through your Personal Development Plan (PDP).What you'll be doingOversee the daily management and coordination of facilities and compliance activities at our Cardiff site.Act as the key contact for maintenance contracts, on‑site contractors and compliance audits.Ensure all buildings remain safe, compliant, and operational in line with current legislation.Support Estates projects and continuous improvement across the DHCW estate.Main duties of the jobWhat we're looking forStrong organisational and communication skills.Confident decision‑maker with a proactive, problem‑solving approach.Proficient in Microsoft Office (Word, Excel, Outlook, Teams).Ability to work independently, prioritise tasks and meet deadlines.Full UK Driving Licence (travel between sites required).Previous experience managing building facilities or compliance monitoring.Knowledge of ISO14001 Environmental Management Systems.Experience leading or supporting a facilities team.Duties:Compliance Monitoring - Conduct regular inspections, audits, and risk assessments to ensure buildings meet Health & Safety and statutory standards.Facilities Oversight - Manage maintenance, repairs, security, cleaning, and other operational systems such as HVAC, fire safety, and waste management.Project & Space Planning - Lead office moves, relocations, and options appraisals, ensuring efficient use of space and resources.Data & Reporting - Maintain accurate Health & Safety data and prepare reports for audits, assurance, and Leadership Team review.Stakeholder Communication - Liaise with internal teams, external regulators, landlords, and contractors to ensure effective facilities and compliance management.About usDigital Health and Care Wales (DHCW) is part of the NHS Wales family and has an important role in changing the way health and care services are delivered through technology and data. The organisation supports frontline staff with modern systems and access to important information about their patients, while empowering the people of Wales to manage their own health through digital NHS Wales services.Working for DHCW offers lots of employee benefits, including flexible working, a competitive salary, 28 days of annual leave plus Bank Holidays and opportunities for career development. We are committed to recognising and celebrating our staff as the most valuable part of our organisation.Join our game changing, life‑saving team and start making a real difference to health and care services in Wales.Job responsibilitiesResponsibilities:Health, Safety & Environmental Compliance Ensure all premises operate safely, in line with legislation, standards, and DHCW policies.Business Continuity & Risk Management Support the development and testing of business continuity plans and address issues arising from assessments and audits.Training & Development Maintain trained fire wardens and first aiders, ensure inductions are completed, and identify organisational training needs.Financial & Asset Management Oversee procurement, contracts, and budgets related to building services and ensure cost‑effective use of resources.Continuous Improvement Develop, review, and enhance operational procedures and documentation to drive efficiency and compliance.Incident Response & Security Act as designated key holder, responding to out‑of‑hours incidents and ensuring appropriate site security measures are in place.Flexible working, including opportunities for remote days.28 days annual leave (plus bank holidays).Membership of the NHS Pension Scheme.At DHCW, were proud to make a difference to the way digital technology supports health and care across Wales.You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.Person SpecificationQualifications and KnowledgeDegree or equivalent level of experienceIOSH /NEBOSH General certificate in Occupation Health and safetyLegionella/Water Quality Risk Management - Responsible PersonDetailed knowledge of Health and Safety legislation and its effective application in the workplacePractical experience, working at this level, across the range of work procedures and practices.Certificate in Health and Safety / Environmental ManagementKnowledge of the NHS, other healthcare systems, or the health sector, including regional or national variationsExperienceSubstantial experience and knowledge in Facilities and Health and Safety management and issues relating to the legislationExperience of developing and delivering training programmes Experience of preparing reportsExperience of working within an Estates team environmentExperience of negotiating and working effectively with suppliers and contractorsExperience of incident investigationExperience of DATIX or COSHH evaluation databaseExperience with CAFM (AutoCAD) and MBS systemsExperience with Oracle procuring systemsExperience of environmental legislation and ISO14001Experience of auditing proceduresSkills and AttributesAbility to use a range of Microsoft packages including Word, Excel and MicrosoftPrioritising and managing own workloadAbility to make judgements and decisions on risk issues and apply risk principles to a diverse range of situations without direct supervisionHigh level of accuracy and paying attention to detailAbility to work on own initiativeGood interpersonal and communication skills (written and verbal) Proactive, problem‑solving approachEnthusiastic and self‑motivatedAbility to establish good working relationships with colleagues/clients at all levels. Able to be flexible regarding hours of work - i.e. responding to out of hours issues and emergenciesWelsh language skills are desirable, at levels 1 or above, in understanding, speaking, reading and writing in WelshDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Estates Operational Projects and Compliance Lead #J-18808-Ljbffr