Bid Coordinator

Role Purpose
The Bid & Tender Co-ordinator is responsible for managing, developing, and submitting high-quality bids and tenders that showcase the company’s capabilities, ensure compliance, and drive profitable growth. The role involves ownership of the full bid process from opportunity identification to submission and handover, maintaining strong client relationships and continuous improvement in bid quality and success rates.
 
Key Responsibilities
Bid Management
•Take ownership of all bids and tenders, ensuring all questions are answered, T&Cs are reviewed, risk assessments are completed, and P&Ls are signed off
•Deliver bids to the highest professional standard, ensuring key messages are communicated and company capabilities are showcased
•Ensure timely compilation of all bid materials, including presentations, handouts, visuals, risk assessments, and payment terms
 
Performance Improvement
•Analyse monthly bid scores and client feedback to identify improvements
•Create adaptable “stock answers” for high-scoring responses to improve future bids
•Drive improvements in bid win rates and overall company performance
 
CRM & Marketing Integration
•Utilise the company CRM and integrated e-marketing systems to manage communications, campaigns, and newsletters
•Monitor, report, and improve customer acquisition and retention strategies
 
Client Engagement
•Conduct customer site audits as part of the tender process
•Build and maintain strong relationships with potential and existing clients
•Prepare engaging customer presentations aligned with bid messaging
 
Pipeline & Collaboration
•Actively contribute to the bid pipeline and ensure processes are followed
•Assess opportunities, declining those that do not meet requirements
•Work closely with internal business partners (Fleet, Marketing, Finance, IT) to ensure accurate capability representation
•Lead mobilisation meetings to ensure all client commitments are delivered post-bid
 
Person Specification
The Ideal Candidate:
•Flexible, reliable, and thrives under pressure to meet deadlines
•Can simplify complex theories into clear, engaging written communication
•Professional, self-motivated, meticulous, and highly organised
•Experienced multi-tasker able to manage multiple projects simultaneously
•Strong relationship builder with peers, suppliers, and clients
•Comprehensive understanding of the waste and recycling industry
 
Qualifications & Experience
Essential:
•Full UK Driving Licence
•Experience in internal and external communications
•Proven ability to write comprehensive, persuasive content
•Proficiency with CRM and email marketing systems
•Strong MS Office skills, especially Excel and PowerPoint
 
Desirable:
•Experience in waste and recycling industry
•Proven experience completing bids and tenders
•Event organising experience
•Campaign management experience
 
Knowledge & Skills
 Essential:
•Excellent written and verbal communication
•Strong analytical, organisational, and multi-tasking skills
•Knowledge of the waste industry
•Proficiency in Microsoft Office, particularly Excel and PowerPoint
 
Desirable:
•Bid management methodologies and tools
•Marketing campaign management experience

Join us on the journey…..
Over the past 30 years, Panda has continued to grow and acquire businesses that all share a very similar vision and set of values. We’re now a group of almost 3000 people, all contributing to that growth and success.

Whilst Panda is the parent company to numerous brands, we all share an ambitious vision for the future. Our primary goal is to ensure the safety and wellbeing of our people and connected partners is front and centre.  As a team, we’re safer together. We deliver our customers with a partnership approach to managing their resources responsibly. We constantly push the boundaries of innovation.  What’s good today can be better tomorrow.

Panda is not just a company, it’s a resource recovery business. Over the past three decades we’ve grown and diversified significantly, we believe that great leadership is rooted in strong values. As leaders within this industry, we’re committed to shaping a better future for our friends, families and communities. Our philosophy remains unchanged, balancing customer satisfaction with environmentally sustainable practices. Exceptional customer service, and unwavering dedication to sustainability are the cornerstones of our business.

Our journey is dependent upon talented, passionate, and dedicated people that constantly strive and challenge each other for better outcomes. 

Take the first step today and join us on the journey……….

Panda aims to attract and retain a skilled and diverse workforce that best represents the talent available in the communities in which our assets are located and our employees reside.
(DE&I Policy Statement)