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Human Resources Generalist

2 weeks ago

Saffron Walden, United Kingdom The Stephen Perse Foundation Full time

**Responsible to**:HR Office Manager

**Location**: Dame Bradbury’s Junior School and Nursery, Saffron Walden, Essex; with the requirement to visit other Cambridge based locations as needed.

**Your role within the HR Department**

The post holder will support the HR Office Manager in the day-to-day delivery of the HR life cycle across the Foundation to over 400 staff, with a particular focus on supporting the management and senior leadership teams at Dame Bradbury’s Junior School and the on-site nursery. Working closely with the HR Administrators (based in Cambridge), the HR Generalist will be involved in a number of hands-on administrative tasks, with priorities changing on a day-to-day basis, therefore the ability to prioritise and organise their workload is essential to the success of this role.

**Measurable Outcomes**
- Support the HR Office Manager in ensuring 100% compliance with the Foundation’s Safer Recruitment policies and procedures across all recruitment processes and 100% accurate record keeping on the Single Central Register.
- Promote a culture of positive HR and employee engagement by building and maintaining solid working relationships with all Foundation colleagues and HR team members.

**Main Responsibilities**
- Ensure strict compliance in all employment related matters in line with Foundation policies and procedures, employment law and other relevant guidance.
- Assist with the continuous monitoring and audit of the Single Central Register, ensuring compliance with statutory guidance and regulatory requirements.
- Advise managers and Foundation colleagues on employee relation matters, providing best practice guidance and ensuring complete compliance with relevant Foundation policies.
- Lead (or support, as appropriate) employee relations casework, including: disciplinaries, grievances, absence, redundancy, settlement agreements, flexible working requests and occupational health referrals.
- Lead (or support, as appropriate) significant employee relations’ consultations, including TUPE processes, and those relating to substantive changes to terms and conditions, including salary, pension and benefits.
- Seek, collate, record and implement independent expert legal or employment advice, as and where appropriate.
- Assist with the Foundation’s probationary and annual review process, capturing training needs and following up with line managers.
- Ensure staff information is entered into HR Pro and iSAMS so the data is accurately and readily available prior to commencement of employment.
- Produce contracts of employment and other contract documentation.
- Liaise with the Payroll department on new starters/leavers and employee contract changes, checking calculations of pay and holiday entitlements.
- Assist with HR related projects and support wellbeing initiatives.
- Contribute to the continuous review of HR procedures, suggesting improvements as and where necessary or beneficial.
- Support the recruitment process when required and as needed by the Recruitment Coordinator, which may include
- liaising with Heads of School and other hiring managers on their recruitment needs;
- preparing job descriptions, placing external and internal vacancies;
- producing job offer letters and other recruitment documentation;
- delivering and/or supporting new starter inductions.
- Develop an understanding of all HR activities and assist with any HR, recruitment and onboarding matters when other team members are away and/or in busy periods.

**General Responsibilities**
- Act as an excellent ambassador for the Foundation at all times.
- Build and maintain good working relationships with all Foundation colleagues.
- Assist as necessary in other Foundation areas at peak times.
- Work at all times towards the aims and goals of the Foundation and any individual objectives and targets you may have agreed.
- Proactively identify areas for improvements within the Foundation.
- Actively promote the Foundation’s Equal Opportunities Policy, encouraging staff awareness and participation in all areas.
- Act in accordance with the Data Protection principles at all times.
- Adhere at all times to Foundation operational and employment policies and procedures.
- Take care of your own health and safety and that of people who may be affected by what you do (or do not do).
- Cooperate with others on health and safety, and not interfere with, or misuse, anything provided for your health, safety or welfare.
- Follow the training you have received when using any work items the Foundation has provided.
- Adhere to the Foundation’s Privacy Notice and ensure private and confidential data is kept secure and disposed of in the appropriate manner.

This job description is not necessarilycomprehensive and the position holder will be required to carry out such other duties as may be reasonably required within the general scope and level of the post.

**Safeguarding and welfare of children**

The post holder’s responsib