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Office Admin
2 weeks ago
**Fevaca**
Orchard St, Bury St Edmunds, Bury Saint Edmunds IP33, UK
**Job Position**:Office Administrator Part-time
**Overview of the Role**:
- The post will be based in Bury St Edmunds town center.
- You will need to be proficient in Microsoft Office programs and have attention to detail.
- You will also need to demonstrate good communication, and customer service skills and be willing to work as part of the team.
**Job Details**:
- Monday - Friday (any Day) 8.30 am - 5.30 pm with 1 hour for lunch.
- Complete an enhanced DBS check.
- Provide evidence of their right to work in the U.K.
- Provide satisfactory references for 5 years or more (inc most recent employer).
**Key Requirements**:
- Excellent organizational and time management skills.
- Professional, a discrete and solid understanding of the importance of confidentially.
- Previous experience in a similar role is an advantage but not essential.
**Key Responsibilities**:
**Admin**:
- Answering and forwarding telephone calls.
- Greeting visitors on arrival at Head Office, checking identification, and ensuring visitors have signed in / out.
- Sorting and distributing posts and deliveries in and out along with the internal post.
- Understanding and supporting with company vehicles booking system.
- Keeping the office clean and tidy at all times - high attention to detail required.
- Printing and photocopying for staff based at Head Office.
- Supporting admin with filing / archiving and other admin tasks on request.
- Opening and closing of office - Keyholder.
- Checking stock levels of stationery and supplies - ordering with finance every week.
- Purchasing small amounts of day-to-day items like milk and flowers for the office.
- Maintaining hanging baskets and watering all plants.
- Schedule meetings and arrange calendars when appropriate.
- Producing documents, briefing papers, reports, and presentations when appropriate.
- Ensure regular communication with the Line Manager and Directors.
**Finance**:
- Knowledge of Sage bookkeeping software.
- Raising and processing sales invoices and ensuring they are completed in a timely fashion.
- Process petty cash payments and arrange for finances to be sent/returned between Fevaca sites.
- Manage and oversee weekly young person allowance, homes, and office petty cash.
- Processing cash and bank payments.
- Reconcile balances.
- Processing cash and bank payments.
- Update Ledgers.
- Process Sage payroll.
**HR**:
- Operate in line with relevant Safer Recruitment legislation.
- Organizing and attending meetings / disciplinary proceedings when appropriate.
- Comply with all relevant employment legislation and FEVACA policy
- Comply with all relevant health and safety legislation, employee rights, and responsibilities.
- Assistance with general HR administration when appropriate, including training and personnel issues when appropriate.
- Ensure the employee electronic filing system (SAGE HR) is fully updated and maintained.
- Complete payroll and associated HR duties, use of SAGE HR.
- Support with processing timesheets in line with payroll.
- Updating pension records.
**About Fevaca**:
We are a company specialising in providing support to children, young people and vulnerable adults. Our team consists of Social Workers, Teachers, Social Care Practitioners and those with experience from the business sector; creating social care expertise within an efficient business model. Our experience is drawn from both UK and International social care work within the private, voluntary and statutory sector.
