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Facilities Administrator

2 weeks ago

Edinburgh, Edinburgh, United Kingdom CBW Staffing Solutions Full time
Facilities Administrator - Edinburgh City Centre - Salary up to £25,000 DOE

CBW is excited to be working with a leading facilities company based in Edinburgh City Centre.

Key Responsibilities:
  • Assist the FM team with day-to-day administrative tasks, including handling emails, phone calls, and correspondence.
  • Maintain and update records related to maintenance, service contracts, and compliance documentation.
  • Prepare reports, presentations, and meeting minutes as required.
  • Manage purchase orders, invoices, and procurement processes for FM-related supplies and services.
  • Act as the first point of contact for FM-related queries and service requests.
  • Log and track work orders, ensuring timely responses and updates.
  • Liaise with contractors and internal teams to schedule maintenance, repairs, and inspections.
  • Monitor and follow up on outstanding tasks to ensure issues are resolved promptly.
Person Specification:
  • Strong administrative and organisational skills.
  • Excellent communication and customer service abilities.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software (e.g., CAFM systems).
  • Ability to manage multiple tasks and prioritise workload effectively.
  • Knowledge of health and safety regulations and compliance requirements (desirable).
  • Experience in working within a Facilities Management environment (preferred).
  • Previous experience in an administrative role, ideally within FM or a similar environment.
  • Familiarity with FM operations, property management, or building maintenance (advantageous).
  • Strong IT skills and experience working with databases and reporting systems.
Salary & Benefits:
  • Salary up to £25,000 DOE
  • 25 days annual leave plus bank holidays
  • Generous workplace pension scheme
  • Training, development & progression opportunities
  • Monday to Friday 8am - 4.30pm