Contracts Administrator

2 weeks ago

Edinburgh, Edinburgh, United Kingdom Resourcing Group Full time
Job Opportunity: Contract Administrator
Location: Loanhead, Edinburgh.
Salary: £26,500 - £28,000 (depending on experience, negotiable)
Reporting to: Administration Manager
Contract Type: Full-time, Permanent

A leading facilities management provider is seeking a reliable and organised Contract Administrator to join its team. This role is essential in supporting the operational team to ensure smooth and efficient delivery of FM contracts. The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Liaise with the helpdesk team to log and monitor work orders in line with SLAs

Allocate and schedule reactive and planned maintenance tasks to engineers or subcontractors

Monitor dashboards (e.g. Maximo, Power BI) and highlight risks or SLA issues

Coordinate site access for subcontractors and in-house teams

Ensure work orders are accurately closed with appropriate documentation

Maintain and update statutory compliance records and contract files

Provide weekly reports on open work orders, PPM status, and reactive maintenance

Assist with documentation, including monthly reports, trackers, letters, and memos

Support small works quotations and other project-related admin tasks

Work with operational teams to develop and map contract processes

Requirements:

Previous experience in a similar administrative role (FM experience desirable)

Awareness of health and safety legislation

Strong customer service and communication skills

Excellent time management and organisational abilities

Confident using Microsoft Office (Word, Excel, Visio, Project)

High attention to detail and ability to present data clearlyResourcing Group is acting as an Employment Agency in relation to this vacancy

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