Commercial Assistant

2 days ago

Leeds, United Kingdom Navartis Full time

Responsibilities :Bid co-ordination of tender submissions and pre-qualifications in collaboration with the Commercial Team.Monitor and maintain shared company tender inboxes as requiredManage client specific tender portals to access tender documentation; submit and respond to tender queries, clarifications and assumptions in support of the commercial team. Ensure timely and accurate communication with all internal teams & external bodies involved in the production of a proposal.Management and updating of internal monitoring systems with tender / opportunity information; deadlines; progress and outcomes.Set up / maintain electronic tender files; ensure all tender documentation is recorded and logged appropriately.Review tender documentation identifying submission requirements; set up technical tender response documentation.Participate in Bid Kick-Off meetings for significant bids to capture the win themes, key team members, case study projects and support the preparation of the bid timeline. Completion/communication of the proposal allocation form.Liaise with the Bid Manager to co-ordinate bid production activities for EoI; PQQ; ITT and Framework submissions, including gathering responses from proposal contributors such as Estimators, Planners, Operational Managers and wider teams.Consolidate content from contributors into the required format in line with business style guidelines & Client requirements; including graphics and style layout. Identify any shortfalls to the Bid Manager.Ensure Tender documentation submission is accurate and timely. Submit documentation in line with Client requirements; via tender portal etcCreation and circulation of daily, weekly and monthly tender reports. Communicate reminders and details of tenders due.Collate, share and disseminate best practice and lessons learned from bid feedback. Person Specification: A minimum of GCSE English & Maths Level 4Proven Administration experienceStrong IT Skills in Microsoft packages eg. Word, Excel, OutlookStrong planning and organisational skills, with the ability to prioritise multiple tasksFantastic communication skills and ability to liaise comfortably with both clients and suppliersSelf motivation and proactivity to support the Commercial Team

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