Office / Facilities Administrator, Chichester, West Sussex

5 days ago

Chichester, United Kingdom Legal Full time

Office / Facilities Administrator Chichester Permanent – Full Time I am seeking an enthusiastic and versatile Office / Facilities Administrator to join a fantastic team in Chichester. This is a hands-on role where you will be instrumental in maintaining all facilities and ensuring a welcoming and professional environment for clients. If you excel at organisation, have exceptional interpersonal skills, and thrive in a dynamic setting, I’d love to hear from you. Key Responsibilities Facilities Management: Ensure the maintenance and smooth operation of the firm’s buildings, equipment, and systems. Schedule regular inspections and coordinate necessary repairs. Manage and oversee external contractors. Ensure compliance with regulatory standards. Act as a liaison between management and contractors. Office Administration: Coordinate and maintain meeting rooms to high standards. Handle incoming and outgoing calls with professionalism and efficiency. Assist with post room operations, including courier bookings and timely mail handling. Maintain accurate records for Wills, Deeds, and LPAs. Handle internal and external inquiries regarding Wills, Deeds, and LPAs. Communicate with clients to obtain required identification and authorization. Locate, scan, and log documents for storage. Provide reception cover as needed, ensuring a consistent front-of-house presence. What We’re Looking For: Confident, friendly, and diplomatic communication style. Strong attention to detail and accuracy. Ability to prioritise tasks and remain calm under pressure. Proactive and adaptable with a problem-solving mindset. Organised and methodical with a keen eye for detail. Effective both independently and as part of a team. Proficient IT skills, with experience in MS Office preferred.

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