Administrative Assistant
2 weeks ago
Job Description Administrative Assistant - Mid & East Antrim Borough Council - Ballymena An opportunity has arisen for an Administrative Assistant to join Mid and East Antrim Borough Council in Ballymena. This role provides essential administrative and customer support, ensuring smooth daily operations and contributing to the effective delivery of council services. About the role: £14.13 per hour 37 hours per week Location: Ballymena. The premises are wheelchair accessible and there are accessible toilets. Temporary - 6 months Public Sector Closing date:Thursday 4th December What you'll be doing in this role Provision of general secretarial/administrative support to assigned senior staff within the Investment & Place Team, to include maintaining diaries and scheduling meetings, screening telephone calls and emails, respond to routine internal correspondence and prepare outgoing mail taking appropriate actions as required. Provision of a general administration service to the Investment & Place Team, including word processing, maintenance of spreadsheets and databases, PowerPoint presentations, photocopying and scanning, localised filing systems and dealing with general enquires from the public. Devise and maintain office systems to deal with the flow and storage of files and information both electronically and hard copy in compliance with auditing procedures. Collate and produce management information and Committee/Council reports as directed. Attend meetings, as required, to take notes, compile and agree minutes, noting attendance and follow up to identify/prioritise and action matters which require attention. Coordinate courses/seminars and take lead responsibility for booking venues/accommodation, arrangement of catering/equipment/travel and responsible for delegate registration. What you'll need for this role: A minimum of 5 GCSEs to include English Language and Maths (Grade C or above) or equivalent qualifications to demonstrate literacy and numeracy. Applicants must Be able of demonstrate, by providing personal and specific examples, a minimum of two years’ (4 years’ if criterion 1 is not met) administrative experience in a busy office environment, to include: the ability to deal efficiently with large volumes of work Applicants must Be able of demonstrate, by providing personal and specific examples, a minimum of two years’ (4 years’ if criterion 1 is not met) administrative experience in a busy office environment, to include: successfully prioritising competing demands. A qualification that demonstrates competent word processing/database skills, and the ability to carry out broader computing tasks using other software packages. Alternatively, if no qualification is held, applicants must have at least one year’s experience using Microsoft Office and related applications, particularly Word and Excel. Applicants must hold a full current driving licence to drive within Northern Ireland and access to a form of transport that meets the needs of the post in full OR have access to a form of transport which enables the applicant to meet the full requirements of the post in full.* (*This relates to any person who has declared that they have a disability which debars them from driving If this sounds like the next step in your career, we’d love to hear from you Even if you don’t meet every listed requirement, we encourage you to apply – we may have other suitable roles for you.
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