Document Controller

4 days ago

West Midlands, United Kingdom Pontoon Full time

Document Controller

6 Month Contract (Initial)

Warwick

Hybrid Working

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

We are happy to be recruiting for one of our high-profile utilities clients. They are currently looking for a Document Controller to join them for an initial 6-month contract. However, there may be scope for extension.

Job Purpose:

To provide document Control for Complex multi-site projects to ensure the delivery of compliant and traceable project documentation.

Key Accountabilites:

To be the interface with the Main Works Contractor's document controller(s) and systems to ensure that all contractual documents are correctly administered in compliance with National Grids policies and procedures.
To Prepare document transmittal notes and maintenance of all documents received and issued by the Project Team(s).
To ensure that all documents are reviewed and approved by relevant individuals / functions prior to issue.
To ensure that changes and the current revision status of documents are identified and remain legible and readily identifiable.
To ensure that documents of external origin are distributed to correct individuals and or departments in correct time scales in line with contractual obligations.
Ensure that all documentation generated during the full project life cycle is controlled, traceable and the issue status recorded to provide an adequate audit trail. Responsibility for ensuring that no unintended use of obsolete documents, and to apply suitable identification to them if they are retained for any purpose.
To log, distribute promptly and keep updated various instructions from consultants, clients, project managers etc.
Establish and maintain a Request for Information system, providing reports to the Project Team.
Communicate to the Project Team the abilities of the document control system and source training, technical and procedural support for all users.
Thoroughly police the procedures and standards defined in the project's protocols and procedures.
Review all comments made on documents to ensure that they have been added electronically to form part of the audit history.

Knowledge, Experience and Technical Know How:

Experience of computer literacy in the use and application of standard MS applications, in particular Excel, PowerPoint and Word and SharePoint.
Extensive experience in the use of Common Data Environments (CDE) and/or collaboration software.
Experience of project delivery and using naming conventions and metadata in document control.
Awareness of: Construction contract environment, including contractual terms of conditions and processes.
Demonstratable experience of functioning as a member of an integrated team
Experience and Knowledge of project handover records and CDM Health & Safety file requirements
Experience in creating a culture of continuous improvement through the use of systems and procedure
Experience of managing formal documentation control, including process flow.
Experience of continuous improvement including basic tools & techniques used.
Experience of working across teams and building relationships.
Experience of problem solving.

Location:

This is a hybrid working role, with a requirement to work from the clients Warwick office as and when required.

Working hours:

Standard working hours with some flex where required.

If you feel that this is a role that would suit you then please apply today.

If you do not hear from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.

Pontoon Solutions are an equal opportunities company

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