Client Account Administrator, Auction House
2 weeks ago
A leading Auction House is seeking a detail-oriented and proactive Client Accounting Administrator to join their finance team.
This pivotal role involves managing client-related financial operations, supporting buyers and vendors, and ensuring smooth post-sale processes.
The successful candidate will demonstrate excellent communication and organisational skills, with the ability to manage multiple responsibilities in a fast-paced environment.
Key Responsibilities: General Finance & Administrative Tasks: Monitor the department inbox, forward or respond to email enquiries as appropriate.
Handle general finance enquiries from buyers, vendors, and staff members.
Create, credit, or re-issue invoices on an ad-hoc basis.
Process refunds, allowances, and cancellations for defaulting buyers.
Resolve posting queries raised by the Financial Controller and Management Accountant.
Provide holiday cover for other administrators in the department.
Buyer Accounts: Identify and post incoming bank transfers, including large third-party payments requiring AML checks.
Identify and post incoming SagePay transactions.
Reconcile and balance credit card payments taken; prepare paying-in reports.
Handle cash/cheque banking and produce associated paying-in reports.
Create, post, and email buyer invoices following sales.
Chase outstanding invoices after an auction and co-ordinate further action with the Financial Controller, including instructing solicitors if necessary.
Record and manage deposit payments where required.
Process post auction sale transactions..
Skills & Competencies: Previous administration experienced within an accounting department.
Customer service experience AAT qualification, or currently studying an advantage but not essential.
Strong attention to detail and high level of accuracy.
Knowledge of Microsoft Dynamics Navision desirable but not essential.
Intermediate/Advanced Excel.
Effective time management and ability to prioritise workloads.
Excellent communication and interpersonal skills.
Familiarity with AML regulations and auction industry processes is an advantage.
Flexibility and willingness to help with non-core finance adhoc duties.
What They Offer: Flexible working arrangements (full or part-time).
Competitive salary based on experience.
Opportunity to work in a renowned auction house with a collaborative and dynamic team.
If you are passionate about finance and enjoy working in a unique, fast-paced environment, we would love to hear from you.
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