White & Sons | Block Management Coordinator

1 week ago

Dorking, United Kingdom White & Sons Full time

As a Block Management Coordinator, you will play a vital role in supporting our block management team in the administration of residential developments and estates. This diverse position requires exceptional organisational skills and attention to detail as you will be responsible for managing critical documentation, insurance processes, and company secretarial duties. Working closely with Block Managers and various stakeholders, you will ensure smooth operational processes and maintain high standards of service delivery for our clients.
Apply below after reading through all the details and supporting information regarding this job opportunity.
Following successful completion of a 6 month probation period, this position can be a hybrid role - 3 days in office, 2 from home. Ideally, to start as soon as possible.
Key ResponsibilitiesManage new and existing property development transitions, including key management, handovers and documentation.
Handle all aspects of property-related insurance administration (buildings, D&O, liability, engineering).
Coordinate insurance renewals and maintain claims logs.
Manage Company Secretarial duties including Companies House filings and shareholding updates.
Oversee financial administration including:
Year-end accounts coordination with accountants Companies House filings Distribution of financial reports to stakeholders Organise and administer Annual General Meetings and tenant/general meetings.
Process Section 20 statutory notices and related communications.
Handle sales enquiries and property transfers, including:
Preparing management packs (LPE1/FME1) Processing ownership changes Managing post-sale documentation Maintain property records, and general administrative duties Key SkillsStrong organisational and time management abilities.
Excellent attention to detail, particularly for legal and financial documentation.
Proficiency in administrative systems and record-keeping.
Clear written and verbal communication skills.
Ability to work independently and manage multiple deadlines.
Understanding of property management and company secretarial procedures (desirable).
Experience with Companies House filings and regulatory compliance (desirable).
Strong customer service orientation.
Ability to handle confidential information professionally.
Competency in standard office software and property management systems.
Knowledge of property insurance and related documentation preferred (desirable).
Adaptability to cover colleague responsibilities during absences.
Staff BenefitsDay off for your birthday Employee Assistance Program (via Health Assured)
Lifestyle Benefits Company Socials Referral scheme JBRP1_UKTJ

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