Pa To Associate Director For Safeguarding

3 weeks ago

Wolverhampton, United Kingdom Black Country Integrated Care Board Full time

Job summary An opportunity has arisenfor an experienced, skilled and efficient Personal Assistant to provide a firstclass effective PA service to the Associate Director for Safeguarding and Partnerships and newly appointed Head of Safeguarding to enable them to carry out theiroperational and managerial duties, ensuring effective organisation of theirtime.
The successful applicantwill be highly motivated and enthusiastic with previous experience of workingin a demanding and challenging administrative role.
You will have the abilityto be flexible, possess excellent organisational and communication skills, andbe proficient with Microsoft Office application systems, including Microsoft Teams.The ability to prioritiseconstantly changing workloads is a must, as is the need to act on your owninitiative.
The role will involve undertaking a wide range of tasks includingfull inbox and diary management, minute taking, maintenance of action/projecttrackers and co-ordination of reports, presentations and other correspondence.
Main duties of the job Diary ManagementPlanning of meetings/agendas/minute takingManagement of documents/databases within the shared areaRepresent the ICB Safeguarding Team as a single point of contact with internal and external stakeholdersFormat documents and letters as required.Excellent communication skills written and verbalUse the full Microsoft suite to support smooth and efficient running of the safeguarding team.Be familiar with and fully compliant with all GDPR requirements About us The Black Country Integrated Care Board (ICB) is a statutory NHSorganisation responsible for developing a plan for meeting the health needs of million people in the Black Country.
We manage the NHS budget for Dudley, Sandwell, Walsall and Wolverhampton and areresponsible for planning and buying Primary Medical Services (GPs), dental,optometry and pharmacy services.
We are part of the Black Country Integrated Care System (ICS),known as Healthier Futures, which is a partnership of organisations workingtogether to bring health and social care services closer together for the goodof our communities.
We support the ICS vision for a healthier place withhealthier people and healthier futures.The ICB has five core values that underpin theway we work and help to guide our actions and the decisions we make for localpeople and communities.
These are compassion, inclusivity, integrity,fairness and trust.We are an equal opportunities employer who actively supports andencourages increasing the diversity of our employees, and welcome applicationsfrom people with transferable skills gained through experience across the fullrange of health and social care settings.We are also a bronze award holder under the Defence EmployerRecognition Scheme (ERS).
The ERS recognises commitment and support from UKemployers for defence personnel.Note: in case of fraudulent activity please ensure you check the sender which will be from Job description Job responsibilities Provide a full Personal Assistant service to theAssociate Director for Safeguarding & Partnerships and Head of Safeguardingto ensure that the right focus is placed on priorities Responsibility for inbox management, includingmonitoring and organising emails.Responsibility for diary management includingcompilation, coordination and prioritisation of appointments and developingappropriate measures to ensure the best use of the Associate Director forSafeguarding & Partnerships and Head of Safeguarding time.Manage and maintain effective bring-forward systemsfor the correspondence and actions, ensuring deadlines are tracked asappropriate.
Minute taking and maintenance of action trackers,producing reports, presentations and meeting papers to an excellent standardand circulating these in a timely manner in advance of and following meetingsas appropriate.
Collate and prepare information, documentation andcorrespondence on behalf of Associate Director for Safeguarding &Partnerships and Head of Safeguarding for a range of audiences both internallyand externally.
Progress chase completion of actions by others on behalfof Associate Director for Safeguarding & Partnerships & the Head ofSafeguardingAppropriately manage all correspondence replying toemails, letters, requests and memorandums as required.
Appropriately manage telephone calls effectively andefficiently, screening and diverting calls as needed, demonstrating anexcellent knowledge and understanding of processes across the team andfamiliarity with key personnel.
Receive visitors on behalf of the Associate Directorfor Safeguarding & Partnerships and Head of Safeguarding, demonstratingprofessionalism and always exhibiting the core values of the team.
Appropriately manage telephone calls from distressedcomplainants, providing assistance and proposing solutions to complex andsensitive situations and circumstances.
Organise and arrange functions and events on behalf ofAssociate Director for Safeguarding & Partnerships and Head of Safeguardingas necessary, including organisation of travel and accommodation asappropriate, ensuring it is procured correctly.
Undertake general administrative duties in support ofthe Associate Director for Safeguarding & Partnerships and Head ofSafeguarding including scanning and photocopying, in addition to creating,developing and managing databases, spread sheets, project plans & trackersand other documents in line with the needs of the Associate Director forSafeguarding & Partnerships and Head of Safeguarding .
Supervise staff on a day to day basis as necessaryRegularly review administrative processes/practices inthe relevant area and propose improvements arising from such reviewsProvide cover for Personal Assistant colleagues acrossthe ICB in the event of their absence Provide logistic support in the event of an internalor external major incident to support the Safeguarding Team as required,undertaking and maintaining appropriate training including participation ininternal training exercises.
Person Specification Experience Essential Experience of working in a busy administrative environment, delivering a full range of administrative procedures ( managing diaries, minute taking) Demonstrable secretarial experience Experience in planning and prioritising tasks effectively Previous NHS experience Qualifications Essential Foundation degree, NVQ Level 4 or equivalent experience Relevant experience/vocational qualification Pitman or RSA typing up to Level III or equivalent Skills and Knowledge Essential Excellent working knowledge of all Microsoft Office packages with standard keyboard skills Knowledge of confidentiality and data protection legislation and able to use discretion where necessary Excellent listening and communication skills, both written and verbal Demonstrable experience of using electronic environment for audit trail management.
Ability to work independently and manage own workload Good judgment and the ability to communicate thoughts clearly and simply Positive attitude and highly self-motivated and can motivate others Commitment to continuous professional learning and development Willingness to undertake a wide range of duties as required

  • Personal Assistant to Associate Director

    1 week ago

    Wolverhampton, Wolverhampton, United Kingdom NHS Full time

    About the JobThis is an exciting opportunity to join the Black Country Integrated Care Board (ICB) as a Personal Assistant to Associate Director. The successful candidate will provide administrative support to the Associate Director for Safeguarding & Partnerships, ensuring that their time is managed efficiently and effectively.The ideal candidate will have...

  • Receptionist / Ward Clerk

    8 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    To use a range of IT systems to support the Trust requirements within the Health Record field Respond in a professional and Courteous manner when dealing with confidential or sensitive issues. To undertake full receptionist duties, ensuring the service is efficient and Welcoming, maintaining confidentiality at all times. To be responsible for the security of...

  • Associate Medical Director

    2 weeks ago

    Wolverhampton, United Kingdom Black Country Integrated Care Board Full time

    Job summary Applications are invitedfor the posts of 5 Associate Medical Officers (AMDs) from dynamic andcollaborative clinical colleagues with a reasonable experience of leadershiproles or projects.Applications arewelcomed from a wide range of clinical backgrounds - medical, nursing,pharmacy, AHP, public health, optometry, dentistry and related disciplines...

  • Senior Administrative Officer

    1 week ago

    Wolverhampton, Wolverhampton, United Kingdom NHS Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Administrative Officer to provide administrative support to the Associate Director for Safeguarding & Partnerships.The successful candidate will have excellent communication and organisational skills, with the ability to work independently and as part of a team. They will be responsible for...

  • Associate Medical Director

    2 weeks ago

    Wolverhampton, United Kingdom Black Country Integrated Care Board Full time

    Act as an ICB Associate Medical Director providing the strategic direction for your portfolio across the system.Act as the ICB expert for your respective field or portfolio.Provide clinical support, advice, and guidance on behalf of the Office of the Chief Medical Officer to the ICB, other system functions, and stakeholders as required.Provide oversight for...

  • Senior Medical Secretary

    6 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    To obtain investigation results and exercise judgement to ensure that medical attention is urgently drawn to histology and urgent telephoned results and all results are filed in the patients records To type all correspondence relating to out-patients and in-patients, including typing of departmental correspondence, with a low rate of errors and to meet Trust...

  • Critical Care Receptionist

    7 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    To use a range of IT systems to support the Trust requirements within the Health Record field. Respond in a professional and courteous manner when dealing with confidential or sensitive issues. To undertake full receptionist duties, ensuring the service is efficient and welcoming, always maintaining confidentiality. To be responsible for the security of case...

  • Data Quality Officer

    7 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    High quality data is important to the NHS as it can lead to improvements in patient care and patient safety. Quality data plays a role in improving services and decision making, as well as being able to identify trends and patterns, draw comparisons, predict future events and outcomes, and evaluate services. As part of the Data Quality Team you will help to...

  • Receptionist / Ward Clerk

    6 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    18hrs per week Fixed Term Contract for 10 months Monday 16.00pm - 22.00pm Wednesday 16.00pm - 22.00pm Friday - 16.00pm - 22.00pm We are looking to appoint a Receptionist / Ward Clerk within Women and Neonatal services based at New Cross Hospital to cover in all other areas within the unit Maternity / Neonates. The posts will undertake various clerical /...

  • Receptionist / Ward Clerk

    6 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    15hrs per week Monday 8.00 - 16.00 (30 min break) on main reception Friday 8.00 - 16.00 ( 30 min break) on main reception We are looking to appoint a Receptionist / Ward Clerk within Women and Neonatal services based at New Cross Hospital to cover in all other areas within the unit Maternity / Neonates. The posts will undertake various clerical /...

  • Receptionist / Ward Clerk

    7 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    12hrs per week Tuesday - 16.00pm - 20.00pm (4 hrs. no break) Thursday -16.00pm - 20.00pm (4 hrs. no break) Friday -16.00pm - 20.00pm (4 hrs. no break) We are looking to appoint a Receptionist / Ward Clerk within Women and Neonatal services based at New Cross Hospital to cover in all other areas within the unit Maternity / Neonates. The posts will...

  • Receptionist / Ward Clerk

    7 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    22.5hrs per week Monday / Friday / Saturday - 8.00am - 16.00pm - 7.5hrs ( 30 minutes break) We are looking to appoint a Receptionist / Ward Clerk within Perinatal services based at New Cross Hospital to cover in all other areas within the unit Maternity / Neonates. The posts will undertake various clerical / reception and appointment duties in connection...

  • Receptionist / Ward Clerk

    7 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    15hrs per week Wednesday 8.00 - 16.00 (30 min break) on main reception Friday 8.00 - 16.00 ( 30 min break) on Triage We are looking to appoint a Receptionist / Ward Clerk within Women and Neonatal services based at New Cross Hospital to cover in all other areas within the unit Maternity / Neonates. The posts will undertake various clerical / reception...

  • Cns Admin Officer

    6 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    An opportunity has arisen to join our administration team in this newly created post. The main duties of the role is to undertake various administrative duties associated with the custody and use of health records as outlined in the Health Records Policy (OP07) as well as those associated with a patient’s admission and/or attendance to the Trust, as...

  • Clinical Leadership Director

    2 weeks ago

    Wolverhampton, Wolverhampton, United Kingdom Black Country Integrated Care Board Full time

    About the RoleWe are seeking a highly skilled and experienced Associate Medical Director to join our team at the Black Country Integrated Care Board.As an Associate Medical Director, you will play a crucial role in providing strategic direction for your portfolio across the system. You will also act as the ICB expert for your respective field or portfolio,...

  • Critical Care Receptionist

    7 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    ICCU Receptionist/Ward Clerk Part-time - 30 hours per week. Monday - Friday 2pm to 8pm We are seeking an experienced Receptionist/Administrator to work on our busy Critical Care Unit. You will be an enthusiastic and well motivated individual who enjoys working as part of our team. Our receptionists are integral to the smooth running of our unit, providing...

  • Associate Medical Director

    2 weeks ago

    Wolverhampton, Wolverhampton, United Kingdom Black Country Integrated Care Board Full time

    Job DescriptionWe are seeking a seasoned healthcare professional to take on the role of Director of Healthcare Services at the Black Country Integrated Care Board.As a Director of Healthcare Services, you will be responsible for leading our healthcare services and ensuring that they meet the needs of our population. You will also work closely with other...

  • Academic Associate

    1 week ago

    Wolverhampton, Wolverhampton, United Kingdom We Manage Jobs(WMJobs) Full time

    Job Details: Academic Associate\We are seeking a highly motivated and enthusiastic Academic Associate to join our team at Northwood Park Primary School. In this role, you will work closely with teachers and other support staff to deliver high-quality educational programmes for our pupils.\About Our School:\\Northwood Park Primary School is a large and...

  • Medical Director Lead

    1 week ago

    Wolverhampton, Wolverhampton, United Kingdom NHS Full time

    The NHS is seeking an experienced Medical Director to lead the transformation of healthcare systems in the Black Country region. As a system level Associate Medical Director, you will provide strategic direction and expert advice to the Integrated Care Board (ICB) and other stakeholders.About the RoleProvide clinical leadership and oversight for your...

  • Locum Consultant in Intensive Care Medicine

    7 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    We are looking to appoint a highly motivated Locum Consultant Intensivist with commitment to Intensive Care Medicine (CCT in ICM) within the Critical Care Services Directorate (CCSD). The applicant must hold a recognised higher qualification -FRCA and FFICM or equivalent. The successful applicants shall be joining a team of eight intensivists, providing...