Document Controller
3 weeks ago
Location: Bristol - Filton Role Purpose: As part of the Project Management Office team, you will be responsible for the management and control of project documents ensuring their accuracy, quality, and compliance with standards and procedures.
The role involves maintaining document control systems, ensuring the smooth and efficient handling of all documentation, and providing support to project teams.
What you will be doing: 1.
Field View - This will form 50% of the role.
Be instrumental in the roll out of Field View across several business unit workstreams.
Configure the Field View software to meet requirements of multiple projects and business unit workstreams, including appropriate templates, workflows, forms and reports.
Create new Fieldview forms and tasks from existing company management process forms.
Execute the onboarding, offboarding, access and hardware for the Integral Team and suppliers.
Develop training material, guides and tutorials.
Support the roll out of the software across new business workstreams.
Be the first point of contact for internal and external users troubleshooting user issues quickly and effectively.
Support the business with data validation and reporting on quality metrics via the Field View dashboards.
2.
Information Coordinator - This will form 50% of the role.
Maintain and organise a systematic approach to document management, ensuring all documents are stored, easily accessible, accurate, complete and version control is maintained and obsolete versions archived, in line with the company / contractual processes.
Implement and enforce document control procedures, ensuring that documents are properly controlled, distributed, filed and comply with internal and external standards/policies, including regulatory requirements.
Manage and update project operations and financial tracking spreadsheets and databases, producing and collating KPI information.
Co-ordinate with the wider Team to manage the production and update of information to company timelines and deadlines.
Collaborate with project teams, departments, and external parties to ensure document control requirements are met, through the formal transmission and receipt of project documentation.
Support the project team by populating Document Requirement Lists.
Provide training and support to staff on document control processes and systems.
Support internal and external audits by providing necessary documentation and records.
As part of continuous improvement, identify opportunities for process improvements in document control implementing lessons learned from previous projects into the document control process.
Manage Company QA portals (for example Field view) and act as portal administrator for Integral.
What we will need from you Proven experience with Field View along with experience of rollout of Field View (or similar document management system), developing training/user guides, implementation and training for users.
Experience in similar Document Management/Records Management/Information Management role gained within a Construction/Engineering environment.
Strong attention to detail, accuracy and commitment to quality.
Effective communication, customer focus and interpersonal skills.
Ability to work independently and as part of a wider team supporting internal and external stakeholders.
Knowledge of industry standards and regulatory requirements related to document control.
Formal qualification in Business Administration, Information Management, Engineering, Construction or a related field.
What you can expect from us Competitive & negotiable salary depending on relevant experience.
25 days holiday plus bank holidays.
Ability to buy and sell holidays buy 5 days & sell 2 days.
Life assurance.
Auto-enrolment company pension scheme.
Employee Assistance Program (EAP).
Cycle to work scheme.
Purchase an electric vehicle via salary sacrifice.
Employee discounts with various brands.
Learning and development programs, training and career opportunities.
About Integral & JLL Were Integral, part of JLL.
Were a Facilities and Maintenance firm based across the UK.
We work with organisations in Mechanical, Electrical and Fabric works with engineers nationwide to deliver engineering excellence for our clients.
The Integral family are the largest mobile hard services provider in the UK.
If youre looking to step up your career, Integral and JLL are the perfect professional home.
At Integral and JLL, youll have a chance to innovate with the worlds leading businesses, put that expertise into action on landmark projects, and work on game-changing facilities and maintenance initiatives.
Youll also make long-lasting professional connections through sharing different perspectives, and youll be inspired by the best.
Were focused on opportunity and want to help you make the most of yours.
Achieve your ambitions join us at Integral and JLL
Youll join an entrepreneurial, inclusive culture.
One where we succeed together across the desk and around the globe.
Where like-minded people work naturally together to achieve great things.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences.
Keep those ambitions in sights and imagine where Integral and JLL can take you... TPBN1_UKTJ
-
Document Controller
2 weeks ago
Bristol, United Kingdom Fourblue Full timeDocument Controller Bristol £25,000 plus package A leading Renewable Energy ICP is seeking a Document Controller to join their team to support various areas of the business with the design and construction of Solar and Battery Storage projects nationwide. This role is based full time in the Bristol head office. The document controller is responsible for...
-
Document Controller
2 weeks ago
Bristol, United Kingdom Fourblue Full timeDocument Controller - South West - Circa £35,000 **Document Controller** **South West** **Circa £35,000** A market leading ICP who value their employees, provide an excellent package and internal progression and development? Look no further... Specialising in LV to 132kV connections including both grid connections and renewable energy, solar and...
-
Document Controller
7 months ago
Bristol, United Kingdom Bilfinger Full timeThe Document Controller is responsible for controlling, recording, maintaining and archiving project documentation throughout the entire life cycle of any given project - Ensure that the Control of Project documentation is carried out in line with the Company Quality Procedures and Design Guides with regard to logging, copy and distribution, storage...
-
Document Controller
1 month ago
Bristol, United Kingdom Fawkes & Reece South Full timeExperienced Document Controller required to join a leading Tier 1 contractor based in Bristol on a Permanent basis. Aiding with an array of large industrial projects ranging in value up to £100M across the South West.As the Document Controller you will be working closely alongside the production and commercial teams, design consultancies and subcontractors....
-
Document Controller
7 months ago
Bristol, United Kingdom PSR Solutions Full time**Document Controller - Bristol** I am working alongside one of the countries leading main contractors to source an experienced Document Controller for their £20m project in Bristol. As the Document Controller, you'll play a vital role in establishing document control excellence across crucial areas of Project Governance & Administration. Your diverse...
-
Document Controller
7 months ago
Bristol, United Kingdom ISG plc Full time**Business Unit**: UK Central **Location**: Bristol **Role Purpose**: ISG is a leading global construction services company known for its innovative approach and commitment to delivering high-quality projects across various sectors. We are currently seeking a skilled and detail-oriented Document Controller to join our team. As a Document Controller, you...
-
Document Controller
3 weeks ago
Bristol, United Kingdom Amida Recruitment Limited Full timeDocument Controller required for a construction project in Bristol. This position will require someone to be on site in Bristol working closely with the project team a few times a week. Key accountabilities - To understand and work within the document control system; to uphold the processes and protocols. - Help manage the information distribution involved...
-
Document Controller
2 weeks ago
Bristol, United Kingdom Morson Talent Full timeDocument Controller, Contract Job Purpose primarily in non-complex situations. The Document Controller has a comprehensive knowledge of the competence in situations of limited complexity. Key Responsibilities - Registering and capturing of documents in the EDMS - including Cavendish, Client or any relevant sub-contractors documentation - Review of document...
-
Document Controller
9 months ago
Bristol, United Kingdom SetSquare Full time**Position: Document Controller** **Location: Bristol, United Kingdom** **Position Overview**: As a Document Controller, you will play a crucial role in ensuring the smooth and efficient management of construction documents throughout the project lifecycle. You will be responsible for maintaining accurate records, facilitating document flow, and supporting...
-
Document Controller
7 months ago
Bristol, United Kingdom Multi Trades Recruitment Ltd Full timeMulti Trades Recruitment are looking for an experienced Document Controller for a role based in Avonmouth working with a large contracting construction company. Overview: We are seeking a detail-oriented and organized individual to join our team as a Document Controller. As a Document Controller, you will be responsible for managing and maintaining all...
-
Document Controller
7 days ago
Bristol, United Kingdom Fawkes & Reece South Full timeOne of the UK's top tier contractors are seeking a Document Controller to join a £300M scheme in Bristol, on a permanent basis. This is a fantastic opportunity to join a leading reputable contractor who works on a nationwide basis across the UK with a turnover exceeding £1bn. This Document Controller role will permanently be based on site 5 days a...
-
Document Controller
1 week ago
Bristol, United Kingdom Fawkes & Reece South Full timeOne of the UK's top tier contractors are seeking a Document Controller to join a £300M scheme in Bristol, on a permanent basis. This is a fantastic opportunity to join a leading reputable contractor who works on a nationwide basis across the UK with a turnover exceeding £1bn. This Document Controller role will permanently be based on site 5 days a week, to...
-
Document Controller
1 week ago
Bristol, United Kingdom Fawkes & Reece South Full timeOne of the UK's top tier contractors are seeking a Document Controller to join a £300M scheme in Bristol, on a permanent basis. This is a fantastic opportunity to join a leading reputable contractor who works on a nationwide basis across the UK with a turnover exceeding £1bn. This Document Controller role will permanently be based on site 5 days a week, to...
-
Document Controller
4 weeks ago
Bristol, United Kingdom Integral Uk Ltd Full timeJob Description Location: Bristol - Filton Role Purpose: As part of the Project Management Office team, you will be responsible for the management and control of project documents ensuring their accuracy, quality, and compliance with standards and procedures.The role involves maintaining document control systems, ensuring the smooth and efficient handling of...
-
Document Controller
3 weeks ago
Bristol, United Kingdom Integral Uk Ltd Full timeLocation: Bristol - Filton Role Purpose: As part of the Project Management Office team, you will be responsible for the management and control of project documents ensuring their accuracy, quality, and compliance with standards and procedures.The role involves maintaining document control systems, ensuring the smooth and efficient handling of all...
-
Document Controller
1 month ago
Bristol, United Kingdom CV-Library Full timeDocument Controller - The Company Our client is a specialist construction main contractor operating across new build and refurbishment projects within the Greater Bristol area. /you will be based on a £11m new build appsartments project in central Bristol. Document Controller - What you will do: * Day-to-day management and quality control of...
-
Document Controller
1 month ago
bristol, United Kingdom Integral UK Ltd Full timeLocation: Bristol - Filton Role Purpose: As part of the Project Management Office team, you will be responsible for the management and control of project documents ensuring their accuracy, quality, and compliance with standards and procedures. The role involves maintaining document control systems, ensuring the smooth and efficient handling of all...
-
Document Controller
3 months ago
Bristol, United Kingdom Integral UK Ltd Full timeLocation: Bristol - Filton Role Purpose: As part of the Project Management Office team, you will be responsible for the management and control of project documents ensuring their accuracy, quality, and compliance with standards and procedures. The role involves maintaining document control systems, ensuring the smooth and efficient handling of all...
-
Document Controller
1 month ago
Bristol, United Kingdom Integral UK Ltd Full timeLocation: Bristol - FiltonRole Purpose: As part of the Project Management Office team, you will be responsible for the management and control of project documents ensuring their accuracy, quality, and compliance with standards and procedures. The role involves maintaining document control systems, ensuring the smooth and efficient handling of all...
-
Document Controller
7 months ago
Bristol, United Kingdom Willmott Dixon Group Full time**Document Controller**: At Willmott Dixon we know the importance of working efficiently, we are growing our administrative support and have an exciting opportunity for a Document Controller. You will support our preconstruction team and work from our office in Pill, Bristol. As a Document Controller, you will play a crucial role in managing and maintaining...
